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Data Management Assistant

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Hamilton ON LS S, Canada McMaster University Full time

Regular/TemporaryRegularJob TitleData Management Assistant (III)Job ID73058LocationCentral CampusOpen Date11/25/2025Job TypeLimited Term (>12 months)Close Date12/09/2025Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentFHS Educ MdSalary Grade/BandGrade 6Salary Range$ $36.83 (hourly)Contract Duration13.2 MonthsHours per Week35Posting DetailsSchedule8:30am to 4:30pm, Monday to FridayAnticipated Start Date: ASAPEducation Level2-year Community College diploma in Office Administration or related fieldCareer LevelExperiencedJob DescriptionShould the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.Data Management Assistant (III)JD 0435Unit/Project Description: The Undergraduate Medical Education (UGME) Program is a three-year, multi-campus program. The curriculum focuses on the mastery of fundamental concepts in Medicine and continues the McMaster tradition of problem-based learning.The Data Management Assistant (III) is instrumental to the UGME program and will provide statistical analysis for standard setting and program evaluation purposes of curriculum and program assessments. This position works closely with the UGME Associate Dean as well as the Chairs of Assessment and Program Quality, Admissions, Preclerkship, Clerkship and Electives.Job Summary: Responsible for providing database design and data management support services for one or more projects. Ensure effective database design and maintain the accuracy, integrity, and security of computerized records systems.Purpose and Key Functions:Design databases in consultation with researchers, project coordinators, or project stakeholders.Modify and reconfigure databases to ensure the optimal storage of data and minimize data entry complexities.Write, update, and archive data management and quality assurance conventions.Develop presentations and present training sessions.Conduct data audits, compile results, analyze and summarize audit findings.Recommend modifications to processes related to data collection and data entry conventions and develop implementation plans.Gather and compile descriptive summaries which may require the use of software to conduct calculations and complete basic statistical analysis.Review case report forms, determine possible protocol deviations, discrepant data, and inconsistent reporting, and write amendment forms identifying these findings.Conduct site visits to assess the quality assurance of data.Participate in project meetings and propose recommendations for procedure modifications and development in the areas of data management, quality control, and assurance.Test case report forms and database capabilities and implement modifications.Write queries and macros using SQL, Excel, or other similar programs, to generate quality control checks.Extract and analyze results and recommend changes to conventions for data management.Recommend appropriate codes for the classification of data for assigned projects.Oversee the extraction and compilation of data required for reports and disseminate data to research groups, project stakeholders, and collaborating partners.Write a variety of letters and memos.Word process a variety of documents such as project reports, case report forms, and manuscripts.Design case report forms that adhere to established design and composition standards.Respond to inquiries received from project personnel regarding relevant project issues and procedures.Propose recommendations for procedure modifications and development in the area of data management, quality control, and assurance.Enter data collected from various sources such as paper documents, electronic entry systems, and the telephone.File, retrieve, and purge documents.Attend and participate in group meetings.Supervision:Ensure adherence to quality standards and procedures for short-term staff.Provide direction to others in how to carry out work tasks.Provide orientation and show procedures to others.Qualifications:2-year Community College diploma in Office Administration or related field.Requires a minimum of 3 years of relevant experience.Assets:Understanding of the policies and procedures of the University and UGME Program would be an asset.Additional Information:The successful candidate for this role will also demonstrate the following:Working knowledge of the UGME program to produce regular reports on curricular and program assessments.Experience with statistical analysis for standard setting and program evaluation purposes of curriculum and program assessments (exams, progress, tests, OSCE).Experience developing regular reports on program outcome data and statistical analysis (end of rotation program evaluations, learning site evaluations, distribution of experiences across learning sites, program and national survey data, residency matching data, admissions data, licensing exam data)Experience in program evaluation and statistical support of admissions, curriculum, assessment and evaluation faculty and staff portfolios.Understanding of the AFMC accreditation standards, support of accreditation data summary and statistical analysis requirements.Proficiency and experience with a variety of software - databases, word processing, and web conferencing.Proven experience developing and presenting statistical analysis using a variety of mediums.We thank all who apply; however, only those selected for an interview will be contacted.How To ApplyTo apply for this job, please submit your application online.Employment Equity StatementMcMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.Job applicants requiring accommodation to participate in the hiring process should contact:Human Resources Service Centre at ext. 222-HR , orFaculty of Health Sciences HR Office at ext. 22207, orSchool of Graduate Studies at ext. 23679to communicate accommodation needs.Hybrid Work LanguageTo ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.Interview ExperienceAt McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to or the HR contact associated with your position of interest.