IT Project Management Coordinator

All Manitoba Liquor & Lotteries employees may apply. Manitoba Liquor and Lotteries is committed to Diversity, Equity and Inclusion. We strive to hire a workforce that reflects the community we serve. Employment equity will be considered therefore applicants who identify as women, Indigenous people, members of racialized groups, and persons with a disability are encouraged to apply.

If you require an accommodation at any time during the recruitment process, please let us know how we can meet your needs.

Reporting to the Manager, IT Project Assurance, the IT Project Management Coordinator will assist the with administering the project intake process, including the execution of projects within Information Technology Services. This position will be responsible for helping to organize incoming initiatives, as well as coordinating the work required throughout the project life cycle.

• Maintains PMO's centralized project data across the entire project portfolio.
• Consolidate project status updates, milestones, and key metrics to ensure consistent reporting and portfolio visibility.
• Maintain and enhance project management templates, tools, and training materials to support project delivery standards.
• Plan and coordinate PMO training sessions and onboarding for new project managers.
• Identify upcoming project assignments based on the IT project delivery plan, and report possible conflicts to the Manager, IT Project Assurance.
• Forecast challenges through conducting a comprehensive review of the IT project portfolio.
• Assist project managers in preparing documentation for procurement, contracting, and legal processes.
• Record meeting notes for department updates and management.
• Work with project managers to ensure projects are organized and running smoothly, and assisting with keeping information current and accurate.
• Regularly update and consolidate the overall project resource plan, identifying resource gaps and allocation trends.
• Enter resource requirements into the portfolio management tool.
• Apply project management methodology and standards.
• Participate in and/or present new ideas for process improvement aimed at increasing PMO efficiency and project delivery effectiveness to the Manager, IT Project Assurance.
• Work with PMO leadership and IT Project Managers to ensure stakeholders' information needs and requirements are planned, managed, and controlled.
• Use effective project risk management methods to increase the likelihood and impact of positive events and decrease the likelihood and impact of negative events on the project.
• Participate in committees and project teams/programs as required.
• Complete required courses and training.
• Attend and facilitate meetings as required.
• Support and comply with policies, practices, procedures and Corporate Social Responsibility commitments.
• Perform other related duties as assigned.

• A diploma or degree in Computer Science, Information Technology, Business Administration, or an equivalent combination of education and experience.
• Enrollment in, or completion of, a recognized project management certificate or diploma program.
• A minimum of one year experience working in a project management environment.
• Experience and proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams and Outlook).
• Strong communication and interpersonal skills.
• Knowledge and application of Project Management Body of Knowledge (PMBOK).
• Ability to work independently or in a team environment.
• Organized and a self-starter, with the ability to complete tasks with minimal supervision.
• The core competencies for this position include achieving quality results, adaptability/managing change, communication, customer service, decision making and problem solving, integrity and building trust, teamwork and cooperation and valuing diversity. Leadership competencies include building strategic performance, coaching and developing, influencing and leading. These competencies are deemed important for the success of the position and organization.
• Satisfactory work performance in the preceding twelve (12) months is a requirement. Attendance rate will be a factor in the pre-screening process.

• Knowledge of the gaming, retail, and/or distribution industries are considered assets.
• Knowledge of Microsoft Project is considered an asset.

***All Manitoba Liquor & Lotteries employees may apply, however priority will be given to qualified employees currently in the bargaining unit. Testing may form part of the screening/selection process. Employment Equity will be a factor in the recruitment process. Circumstances may arise where the bulletin may need to be withdrawn or the number of positions may need to be increased depending on the Collective Agreement.

We thank all interested applicants, however, only those selected for interviews will be contacted.

A Great Place to Work Enjoy fantastic benefits with our Total Rewards package

Work/Life Balance and Wellness

• Discretionary Time: Up to 10 paid discretionary leave days per year, depending on bargaining unit. Employees can carry forward discretionary leave days each year for a total of up to 50 days.
• Hybrid Work Model for Eligible Positions: Remote/Office work for eligible positions.
• Flex Time: Flexible shifts and work hours for eligible positions.
• Maternity and Parental Leave: Top-up of E.I. maternity leave benefits to 93% of employee's basic earnings for 17 weeks.
• Fitness Allowance Reimbursement, depending on bargaining unit: Up to $250 per year that can be used to cover gym memberships, fitness equipment, and more.
• Computer Purchase /Fitness Purchase Program: Interest free loans for employees purchasing computer equipment to increase computer literacy, learning, and professional growth, or to purchase fitness equipment for personal health and wellness.
• Diversity and Inclusion: Our Diversity, Equity and Inclusion Committee is made up of employees from across the organization who are passionate about bringing diversity and inclusion to life.
• The Together Project: At Liquor & Lotteries, Caring is part of our corporate culture - we care for each other, our partners, and our community The Together Project represents the charitable efforts of the corporation and its employees working together to enrich the lives of Manitobans. Employee charitable activities are eligible for reward benefits.

Vacation

• Accrue up to 10 paid vacation days per year during the first 2 years of employment.
• Accrue 15 paid vacation days per year after 3 years of employment.
• Accrue 20 paid vacation days per year after 5 years of employment.
• Accrue 25 paid vacation days per year after 9 years of employment.
• Accrue 30 paid vacation days per year after 19 years of employment.

Retirement Savings Plan

• Defined Benefit Pension Plan: Guaranteed lifelong monthly payment at retirement provides great security for employee's long-term strategy.
• Voluntary Group Registered Retirement Savings Plan

Health Insurance and Benefits

• Customize your Plan: Choose from a variety of options to best fit your needs. Includes coverage for prescription drugs, vision, dental, ambulance, extended health options and more for you and your eligible dependents. Health Spending Account: Depending on the option you choose, you may receive up to $1,750 towards eligible medical or dental expenses.

Flex Credit: Depending on the bargaining unit and status, you may be provided with a Flex Credit amount to purchase some or all of Group Life Insurance, Accidental Death and Disablement Insurance & Dependent Life Insurance.

World-wide Travel Health Benefits

Employee & Family Assistance Program (EFAP): Free professional wellness support for employees and their immediate family member

Training and Development

• Educational Assistance: Tuition reimbursement for eligible employees.
• Training: Variety of courses and programs to support skill and professional development.
• Career progression: Internal job posting system that provides opportunities for a variety of career paths.
• Apprenticeship and skilled trade training: Programs offered in partnership with educational institutions such as RRC Polytech, the University of Winnipeg, and the University of Manitoba.

Discounts and Rewards

• Employee Rewards & Recognition Program: Points-based program recognizing employees for earned and nominated achievements such as long-service, going above and beyond, and community volunteer work.
• Discounts: Employees receive exclusive discounts from a variety of retailers, entertainment venues, and service providers.