Procurement Agent

Job Summary: 

Reports to: Manager of Procurement

The Procurement Agent plays a crucial role in managing the acquisition of goods and services essential for the company's operations. This position involves the strategic planning, procurement, and management of purchasing activities to ensure the company obtains high quality products and services at competitive prices. The Procurement Agent collaborates with internal departments to understand their needs, sources and evaluates potential suppliers, negotiates pricing and maintains relationships to achieve cost effectiveness and timely procurement of goods.

The Procurement Agent is highly organized, has a keen eye for detail, strong communication skills, and is a resourceful and creative problem solver. The Procurement Agent is a quick learner with an ability to consistently meet tight deadlines in a fast-paced and changing work environment.

Job Duties: 

• Develop and execute profitable purchasing strategies aligned with company goals
• Provide day-to-day support for both Indirect and Direct purchasing activities
• Assess supplier profiles, analyze offers, and prepare effective negotiation tactics
• Manage relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts
• Address and resolve any issues related to procurement, including supply chain disruptions, quality concerns, and invoice discrepancies
• Work closely with other departments to understand their procurement needs and provide support. Collaborate with finance, inventory, and logistics teams to streamline procurement processes
• Monitor and track orders to ensure timely delivery and resolve any issues that arise
• Conduct market research to stay informed about trends and pricing
• Prepare and issue purchase orders, ensuring accuracy and completeness
• Prepare and submit detailed reports (revenues, buying expenditures etc.)
• Ensure all purchasing activities comply with company policies and industry regulations
• Facilitate item setup in the ERP system
• Collaborate with cross-functional teams to ensure data integrity and accuracy in the ERP system
• Ensure MRP Parameter inputs are maintained/adjusted as required
• Perform other duties as assigned to support the procurement function

Required Skills:

• 3 to 5 years of proven experience as a Procurement Agent or related role
• Demonstrable experience in negotiating prices and terms and conditions
• Knowledge of market research, data analysis and purchasing best practices
• Proficient in MS Office and purchasing software
• Excellent communication (written and verbal) and interpersonal skills
• Analytical mindset with attention to detail and problem-solving capabilities
• Exceptional organizational and time-management skills
• Bilingualism (English & French) would be considered an asset