SBGH - Program Assistant

Requisition ID: 390521

Position Number:

Posting End Date: October 28, 2025

City: Winnipeg

Employer: Shared Health

Site: Shared Health - St. Boniface Hospital

Department / Unit: Staff Sched - SBH

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 10/24/2025

FTE: 0.60

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under general direction and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Program Assistant is responsible for providing administrative support to a program to perform payroll functions and assist with the effective planning and management of staffing levels and Human Resources.

Experience

• Three (3) years' experience in staff scheduling, vacation planning, maintaining clinical baseline staffing, time and attendance, payroll reporting and corrections, master rotation compliance, processing termination, transfers and new hires.

Education (Degree/Diploma/Certificate)

• Grade XII or recognized equivalent.
• Successful completion of a recognized Business Administration certificate/diploma program. A major in Administration or Office Management is preferred.

Note: An equivalent combination of education and experience, as deemed recognized by the Hospital, may be considered in lieu of the above.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Strong proficiency in MS Office applications (Word, PowerPoint, Outlook, with advanced skills in Excel).
• Must have the ability to set up spreadsheets and databases as required.
• Knowledge in developing and maintaining master rotations.
• Coordination and administering vacation planning with managers.
• Knowledge of SAP and ESP definite asset.
• Strong understanding of MNU and CUPE Collective Agreements and maintaining rotations & baseline staffing that is compliant with the Collective Agreement.
• Keyboarding speed: 55 wpm.
• Excellent organizational, interpersonal and communication (verbal and written) skills.
• Excellent problem-solving abilities and the initiative to follow through on matters independently.
• Ability to retain information which is of a confidential nature.
• Ability to work under stressful situations and meet strict deadlines.
• Ability to work with accuracy/attention to detail.
• Mathematical aptitude.
• Mature, professional manner.

Physical Requirements

Not Applicable

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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