Estimating Coordinator

Come Build Your Career at Aecon
As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, You Can Count On

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon We

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What Is The Opportunity?
The Estimating Coordinator will report directly to an Estimating Manager (or the Director of Proposals & Estimating) and will be responsible for the overall organization of estimating processes and coordination of day-to-day activities for the entire group. This position will work closely with the Estimating Managers and Estimators and will be responsible for ensuring estimating deliverables and produced to meet the required timelines. This position will also be responsible for managing customer information, estimate status tracking and benchmarking, assigning work, correspondence (both internal and external) and procedure adherence. The role will also support data input into estimating software.

What You'll Do Here

• Receipt and download of customer RFPs, documents, information and subsequent distribution of this data the required estimating and proposal management team members
• Registration of new estimates
• Assist with work assignments for estimating team resources
• Coordination with the Proposal Manager / Coordinator
• Support Estimating Managers and Estimators by obtaining/locating required inputs or information
• Assist the Estimating Managers with various estimating activities, as required
• Setting up and maintaining estimating files and documentation in accordance with project filing requirements (i.e. TEAMS, Sharepoint or Network drives)
• Review RFPs and develop a detailed understanding of the client's bid requirements
• Develop estimate schedules, responsibility matrices and track estimating deliverables, actions, milestones and due dates
• Organize and attend estimate Kick-off and Review meetings
• Ensure adherence to company's quality procedures that govern the estimating process
• Updating estimating activity dashboards and status tracking of Key Performance Indicators (KPIs)
• Coordinate with and provide information to the Estimating Administrator
• Interfacing with other internal stakeholders (eg. Finance, Engineering, Legal, etc.) and various Project Team members to facilitate estimate development
• Act as a back-up to the department administrator.
• Upon an award of a project, assist with compiling turnover information to the Project Team
• Prepare reports and presentations to Sr. Management
• Prepare meeting agendas and take meeting minutes
• Prepare and submit Requests for Information (RFIs) to the client on behalf of the Estimating Manager
• Some travel may be required (within Ontario)

What You Bring To The Team

• Previous experience within an Estimating role, Construction Management and/or Engineering Technology
• Previous experience in Operations Management
• Strong communication skills, both verbal and written
• Ability to understand technical concepts and construction scopes in the nuclear construction and engineering industry
• Proven ability to manage multiple priorities and deadlines, optimizing workflow efficiency and ensuring timely delivery of results
• Understanding of business intelligent platforms and supporting platforms (preferably with Microsoft product knowledge) i.e. Sharepoint, Power BI, Word, Excel, Visio, MS Project
• Strong attention to detail and organization skills
• Highly collaborative, with the ability and willingness to establish strong working relationships with team members

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.