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People Operations Specialist
2 weeks ago
Join our team as a People Operations Specialist, where you'll play a crucial role in supporting our group of interdisciplinary professionals. We're looking for someone with exceptional communication skills and a proactive, team-oriented mindset to enhance our workplace environment. This role involves providing administrative support across the organization and serving as the go-to person for ensuring an efficient day in the office.
As our in-office point person, you'll manage employee requests, oversee our physical space, and collaborate with building contacts, vendors, and internal teams. You'll contribute to the efficient day-to-day operations of our facility and be a champion for corporate culture. Your goal will be to create a welcoming and collaborative environment that enhances employee experiences.
As the People Operations Specialist, you'll coordinate seamless administrative functions and engaging events while maintaining confidentiality and professionalism. This highly visible entry-level position not only allows you to excel in your current responsibilities but also provides opportunities for career advancement within our expanding organization. From managing office logistics to supporting our people team and organizing memorable events, you'll play a vital role in cultivating a vibrant workplace culture.
This role is mostly in-office out of our North Vancouver location. There is some limited flexibility to work from home occasionally.
Qualifications
- Previous office administration, human resources or related experience is
- Experience with Microsoft Office Suite ("Microsoft365") is
- Previous experience with general IT troubleshooting and support
- Post-secondary education is considered an asset
Skills
Task Management:
- Ability to effectively prioritize tasks, manage deadlines, and maintain an organized workspace.
- Proficiency in managing multiple responsibilities simultaneously without compromising quality or efficiency.
- Willingness to adapt to changing priorities, unexpected challenges, and evolving office needs.
- Ability to anticipate needs, take ownership of tasks, and contribute positively to the overall office environment.
- Ability to find creative solutions and make the most of available resources to achieve objectives.
- Thoroughness and accuracy in completing administrative tasks, data entry, and documentation.
- Upholding professionalism, discretion, and confidentiality when handling sensitive information.
Communication and Problem-Solving:
- Strong verbal and written communication skills to interact professionally with colleagues, clients, and vendors.
- Capacity to identify issues, analyze problems, and propose practical solutions to enhance office operations.
- Commitment to providing excellent customer service to internal teams
- Ability to work well independently as well as part of a team, fostering a collaborative work environment.
- Familiarity with office software (e.g., Microsoft Office Suite), email systems, and basic IT troubleshooting.
- Capability to think critically, assess situations, and make sound decisions to resolve challenges efficiently.
- Willingness to acquire new skills and knowledge to adapt to changing office dynamics and technologies.
Job Duties:
Office Administration and Operations:
- Assist in maintaining a welcoming, clean, and well-maintained office environment.
- Assist in producing reports, presentations, and other documents as needed.
- Oversee day-to-day office operations, including scheduling, reservations, and resource allocation.
- Maintain and update office records, databases, and inventory.
- Coordinate office repairs, maintenance, and renovations.
- Ensure compliance with health, safety, and emergency procedures.
- Support negotiation of contracts and agreements for office-related services and amenities.
Employee Engagement and Coordination:
- Foster a positive workplace culture through activities that promote employee engagement and well-being.
- Organize and execute meetings, workshops, and social
- Coordinate catering, room setup, and event
- Support new employee onboarding, including workspace setup and
- Provide IT support and troubleshooting for office software and equipment (MS365).
- Manage IT projects, including software updates and
- Build and maintain relationships with internal teams, external stakeholders, and building
- Collaborate with cross-functional teams to address workplace needs and improve the employee
- Communicate updates and announcements promptly to
- Identify opportunities for process improvement and innovation in workplace management.
- Implement initiatives to optimize office efficiency, sustainability, and cost-
- Develop strategies to enhance employee satisfaction and retention.
Why Join Us
At DNA, we value creativity, teamwork, and a sense of purpose. You'll work in a supportive, energetic environment where professional development is encouraged. We offer:
- A flexible 40-hour work week (mostly in office)
- A collaborative and social team culture
- Exposure to a wide range of project types and career development paths
Additional Benefits:
- Bonus pay
- Profit sharing
- Paid time off
- RRSP match
- Dental, vision, life insurance, extended health care
- Commuter benefits
Schedule:
- Monday to Friday
This compensation range takes into account a wide range of factors that are considered in making compensation decisions, including but not limited to job-related skills, experience, and relevant training or education, business and organizational needs. Actual offers will be based on a combination of these factors, taking into account internal equity.
