Assistant Controller

POSITION SUMMARY

This position involves the incumbent performing basic and routine accounting function by reconciling accounts payable and accounts receivable schedules, reconciling and preparing daily cash deposits and updating receivable ledgers. You will process sales deals as well as reconcile journal entries and accrual accounts. This position will require knowledge of financial statement preparation.

GENERAL ACCOUNTABILITY

The Accountant is accountable for co-coordinating and completing accounting functions for the dealership and drafting monthly financial statements for use by senior management. The incumbent is instrumental in providing interpretation of financial data, developing and maintaining good internal controls within the financial and accounting functions of the dealership. The incumbent is responsible for ensuring training regarding accounting practices. The incumbent supervises the accounts payable and accounts receivable staff responsible for the collection of revenues and disbursements. Position liaises with the Dealer Principle in the preparation of working papers for financial disclosure ensuring adherence to Generally Accepted Accounting Principles and providing variance analysis as required. The incumbent is also responsible for all accounting transactions associated with the accounting systems. The position is responsible for advising staff regarding the Accounts Receivable functions in in the system. The position is required to prepare yearly salary budgetary requirements to Senior Management as well as quarterly cash forecasts and variances.

ORGANIZATION STRUCTURE

1. Reports to the Controller and General Manager

NATURE AND SCOPE

This position functions in a standard office environment, using computer systems. The position requires the following skill set:

• Ability to compile, record and report financial data and prepare financial statement and analyze and interpret results
• CMA/CGA or equivalent or Business Administration from a recognized college
• Accounting and financial statement preparation experience
• Exceptional written and oral communication skills required to liaise with a cross section of stakeholders and user groups who have differing levels of financial comprehension.

The major challenge faced by the incumbent include the requirement to meet critical and competing deadlines.

All matters that are not of a routine nature and/or that require the authorization or attention of Senior Management and all matters pertaining to the budget preparation process and development of internal controls must be referred to Chief Financial Officer. This position is expected to deal with all matters of a routine nature and is required to establish work priorities.

This position has regular contact with other members of administration, auditors and periodically with other members of the dealership.

POSITION DUTIES AND RESPONSIBILITIES

• Actioning Accounts Payable and Receivable processes, reconcile transactions with statements and prepare daily cash deposit, and update receivable ledger.

• Prepare and check all invoices and obtains appropriate payment approval.

• Processes/receipts all cash and credit card transactions received in the accounting office.

• Prints all accounts payable reports and maintains all accounts payable files.
• Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.
• Prepares accounts receivable statements monthly.
• Performs credit checks on credit applications. Obtains approvals for current charges.
• Offer creative budget, cash flow and other financial solutions as needed, and provides AP/AR assistance.

SUPERVISION RECEIVED

The incumbent receives clear job expectations, appraisal of job contributions, and coordination of daily work activities and assigned work and inspection of completed work as required from the Controller.

The incumbent also ensures that s/he is maintaining a high degree of accuracy in respect of preparation of statements and performing vendor maintenance.

MACHINES AND EQUIPMENT- All standard office equipment including postal machine, telephone systems and computer related electronics.

OTHER COMMENTS

In performing the position duties and responsibilities, the Incumbent may be faced with the following demands:

• Physical Demands: The position exposes the Account Receivable / Account Payable Clerk to physical hazards from sitting for long periods at a desk and computer screen and can involve evening and weekend work hours.
• Mental Demands: While performing the duties of this position, the employee will be regularly required to use written and oral communication skills; pay high attention to detail and organization, proficiency with financial software and strong independent research ability.

CERTIFICATIONS

This position requires the incumbent to have a High School diploma. Bachelor's degree in accounting, finance or related field is an asset.

• 3 years of experience in a similar role
• Strong computer skills in MS Office Suite and finance software
• Dealership Experience with PBS will be preferred