Program Coordinator

3 hours ago

Calgary, Alberta, Canada Avetta, LLC Full time

SUMMARY 

Avetta's SaaS platform connects the world's leading organizations with qualified suppliers, contractors, and vendors. We bring unmatched visibility to companies through cloud-based technology and human insights to improve supply chair risk and compliance. As a result, we foster sustainable growth for businesses and their supply chains globally. Our SaaS subscription software is used by 85k+ active customers in over 100 countries.   

The Program Coordinator will provide essential support to Avetta's largest and most strategic global client program. Reporting to the Director, Program Management – and dually reporting to the Senior Director, Client Services, this role will assist with cross-functional coordination, maintain program documentation and tools, and help ensure timely task execution. This is an excellent opportunity for a motivated individual to gain experience in program operations within a dynamic SaaS environment. 

Candidates living within a commutable distance to Avetta's Calgary Office located at 255-5th Ave. SW Suite 1400, Calgary, AB  T2P 3G6 will be given preference and will be asked to follow a hybrid work schedule of three in-office days and two remote days each week.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

  • Program Support & Coordination 
  • Assist with tracking program activities and timelines. 
  • Support cross-functional teams in completing assigned tasks. 
  • Help maintain program trackers and action logs. 
  • Documentation & Tool Administration 
  • Organize and update program documentation using tools like Confluence, Wrike, and Jira. 
  • Ensure documents are current and accessible to stakeholders. 
  • Assist in creating templates and checklists for program use. 
  • Stakeholder Engagement 
  • Schedule internal meetings and prepare agendas. 
  • Take meeting notes through Gong and distribute follow-up actions. 
  • Help compile reports and presentation materials. 
  • Process Improvement through received mentorship and Copilot 
  • Suggest improvements to documentation and coordination practices. 
  • Support implementation of efficient workflows. 

PREFERRED QUALIFICATIONS:  

  • Up to 2 years of experience in a coordination or administrative role. 
  • Familiarity with project management tools (Wrike, Jira, Confluence) is a plus. 
  • Strong organizational and communication skills. 
  • Ability to work with global, cross-functional teams. 

 IDEAL EDUCATION & TRAINING: 

  •  CAPM or PMP PMI certified 

#LI-HYBRID

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