PMO Assistant

2 weeks ago

Calgary, Alberta, Canada Brainhunter Systems Ltd Full time

On behalf of our Calgary based oil & gas client, Brainhunter Systems Ltd. is seeking a PMO Assistant to join their organization on a temporary contract to support the Digital PMO.

Please note: This is a hybrid position (2 days per week in downtown Calgary)

Role Overview:

The Digital PMO Assistant will support the Delivery Enablement team in delivering high-quality governance and operational excellence for digital initiatives. This entry-level role focuses on project enablement, maintaining PMO tools and templates, and ensuring centralized, accurate information management across platforms.

Key Responsibilities:

Project Setup & Coordination

  • Assist in creating and configuring project workspaces (e.g., SharePoint sites, Teams channels).
  • Support onboarding of project teams to PMO standards and processes.

Template & Documentation Management

  • Maintain and update PMO templates (charters, status reports, RAID logs).
  • Ensure consistency and compliance with governance frameworks.

Information Centralization

  • Organize and maintain project documentation in centralized repositories.
  • Monitor data accuracy and completeness across PMO systems.

Reporting & Tracking

  • Support preparation of portfolio dashboards and status reports.
  • Assist with data collection for KPIs and governance metrics.

Continuous Improvement

  • Identify opportunities to streamline PMO processes and enhance digital tools.
  • Provide feedback on template usability and SharePoint structure.

Required Skills & Qualifications:

Education & Experience

  • Education: Diploma or Degree in Business Administration, Information Technology, or related field an asset.

Skills:

  • Strong organizational and attention-to-detail skills.
  • Proficiency in Microsoft 365 tools (SharePoint, Teams, Excel, PowerPoint).
  • Basic understanding of project management principles.

Experience:

  • 0–2 years in a PMO, project coordination, or administrative support role.
  • Familiarity with digital collaboration tools is an asset.

Key Competencies

  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Proactive and eager to learn PMO best practices.

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