Property Associate

Under the general supervision of the Supervisor of Property Management and Appraisal, the Property Associate is assigned work relating to the leasing of City owned real property and the appraisal of real property (and related interests in land) whether City-owned or not.

The incumbent in this junior level Property Associate position helps support the administration of a diverse portfolio of City-owned real property and routine activities relating to the leasing and appraisal of properties in the best interest of the City of Winnipeg. Tasks will include, but are not limited to administration of the Yardi database ensuring proper maintenance and accurate storage of data, troubleshooting issues, and implementation of new features; creating and administering short term use agreements on behalf of the Department; coordinating and managing WHRC lease agreements including creating and maintaining a tracking spreadsheet for WHRC properties; conducting file research for Senior staff, preparing documentation for Consultant Assignments and Purchase Orders, requesting appraisal quotes and preparing Appraisal contracts, and directing 311 enquiries to the correct section staff.

Duties will vary and will include providing administrative support to the Senior Property Managers within the Property Management and Appraisal section and work with but not limited to the following internal departments and external stakeholders:

• Legal Services in relation to the leasing of City properties and appraisal contracts etc.
• Other City Departments in relation to leasing of City properties including STUA.
• Risk Management in relation to leasing of City properties and liability insurance for contract appraisers.
• Communicating with Winnipeg Housing Rehabilitation Corporation (WHRC) to coordinate the leasing of City properties.
• Appraisal Firms in relation to appraisals required by the City of Winnipeg.

As the Property Associate, you will:

• Administer Yardi Database / Amanda data entry.
• Draft and administer short-term use agreements required on behalf of the Property Planning and Development Department.
• Provide administrative support to the Property Management and Appraisal Section staff as required.
• Provide administrative support to the Supervisor of Property Management and Appraisal as required.
• Administer and coordinate leases of properties managed by WHRC.

Your qualifications include:

• Professional Designation recognized within the Property Management industry or an equivalent combination of related education, training or experience may be considered.

• Six months experience with Yardi (preferred) or similar property management software.

• One (1) year dealing with property management contracts.

• Experience researching, analyzing and synthesizing information relating to leasing/property management.

• Experience writing clear, concise and accurate correspondence, such as reports, letters or emails.

• Strong verbal communication skills with the ability to convey complex information to a wide range of internal and external stakeholders.

• Proficiency at an advanced level using computers and associated software (Word, Excel, Outlook).

• Ability to type 20 w.p.m.

• Ability to work independently with minimal supervision.

• Ability to organize and maintain records and files accurately in accordance with established policies and procedures.

• Ability to exercise sound judgement with decision making, recommendations, and/or actions taken with tasks assigned.

• Strong organizational skills in order to meet multiple deadlines within a busy environment.

• Ability to establish and maintain respectful working relationships, including dealing effectively, with all levels of staff and the public.

• Knowledge of legal descriptions, maps, survey plans, lease agreements would be considered an asset.

• Knowledge of the civic service and its interdepartmental relationships would be an asset.

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service at application.

Conditions of employment:

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.