Research Coordinator I Dialysis Research

Research Coordinator I

Dialysis Research at Unity Health conducts clinical research trials involving patients on in-centre and home dialysis, including peritoneal dialysis (PD). We also conduct clinical trials in general nephrology and MCKC populations. Our studies encompass investigational drug trials, quality improvement projects, observational studies, and retrospective studies.

Dialysis Research is currently looking for a Research Coordinator I.

The Research Coordinator I conducts day-to-day coordination and implementation of clinical research activities in nephrology, managing studies from initiation through closeout. This role encompasses regulatory compliance, patient care coordination, data management, and team supervision across interventional trials, observational studies, and retrospective database research involving both quantitative and qualitative methodologies.

Occasional travel to Michael Garron Hospital and satellite site at 45 Overlea Blvd will be required. This is hospital based position with potential for occasional hybrid work arrangements.

Don't meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don't meet every single qualification. We are dedicated to building an inclusive workplace, so if you're excited about this role but your past experience doesn't align perfectly, we still welcome you to apply.
Duties & Responsibilities
Legal & Contract Management (5%)

• Coordinate and review research contracts with sponsors and partners for multi-site studies
• Coordinate and review Material Transfer Agreements (MTAs), Data Transfer Agreements (DTAs), Confidentiality Disclosure Agreements (CDAs), subaward agreements, and service provider contracts
• Liaise with institutional legal and contracts teams to expedite agreement execution

Study Activation & Site Management (30%)

• Site Feasibility: Assess study feasibility by assessing adequate patient population, staff capacity, and resource availability
• Operational Planning: Conduct operational reviews distinguishing standard of care (SOC) from incremental costs (INC), complete study impact assessments
• Financial Review: Develop study budgets, perform financial feasibility analyses
• Site Initiation: Coordinate Site Initiation Visits (SIVs) and ensure protocol readiness
• Event Adjudication- coordinate with adjudicators to ensure timely review
• Coordinate with other sites an investigator initiated clinical trial
• Grant Development & Management (5%)
• Prepare and submit grant applications to funding agencies (CIHR)
• Manage no-cost extensions, progress reports, and subaward grant applications
• Coordinate grant-related documentation and compliance requirements
• Financial Administration (10%)
• Budget Management: Develop budget forecasts, monitor expenditures, and provide financial oversight
• Invoicing & Cost Recovery: Track invoiceable activities and incremental costs; generate financial invoices
• Vendor Management: Liaise with sponsors, CROs, and vendors to reconcile costs and recover expenses
• Visit Tracking: Monitor patient visit schedules, protocol adherence, and associated costs
• Patient Care Coordination (40%)
• Multidisciplinary Collaboration: Coordinate with pharmacy, nurse practitioners, pharmacists, dietitians, social workers, and unit coordinators for all aspects of patient care during study participation
• Patient Visits: Conduct screening, informed consent processes, vital sign assessments, adverse event (AE) collection, and concomitant medication (ConMed) documentation
• Data Management: Complete Case Report Forms (CRFs), manage Electronic Data Capture (EDC) systems, process and ship biological samples per protocol specifications
• Safety Monitoring: Identify, document, and report SAEs according to protocol and regulatory timelines
• Data Management & Analysis (10%)
• Perform data entry and query resolution using REDCap, Medidata, and other EDC platforms
• Assist with data analyses for manuscript preparation and presentations
• Ensure data integrity, accuracy, and completeness through ongoing quality checks
• Support qualitative and quantitative research methodologies as required

Qualifications

• Undergraduate Degree and 2 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
• Health Canada Division 5 is preferred (Completed within first 2 weeks of hire)
• TCPS CORE 2 is an asset (Completed within first 2 weeks of hire)
• Good clinical practice certificate is an asset (Completed within first 2 weeks of hire)
• RCR (Responsible conduct of Research) is an asset
• Phlebotomy workshop/certificate or lab tech course is an asset
• SOCRA is an asset
• Clinical Research certificate is an asset
• Basic understanding of science, including applicable theories, frameworks, and models.
• Project coordination skills.
• Experience with consenting study participants is required
• Experience in conducting clinical trials is required
• Knowledge of Healthcare research.
• Experience with plain language writing is an asset.
• Experience working with a diversity of stakeholders is an asset.
• Knowledge of applied research.
• Quantitative research experience.
• Qualitative research experience.
• Experience with technical writing.
• Basic computer skills with Microsoft Office experience, and database software.
• Experience with video conferencing software. (Zoom, Microsoft Teams etc.)
• Familiarity with Project Management software. (Teamworks, Microsoft Project etc.)
• Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is preferred.
• [Intermediate] Aptitude for analytical problem solving skills.
• [Intermediate] Excellent verbal, written, and interpersonal communication skills.
• [Intermediate] Awareness and sensitivity to diverse communities and priority populations (BIPOC, LGBT+, people who use drugs, experiencing homelessness or have health issues etc.).
• [Intermediate] Empathy and ability to cope with emotionally difficult situations participants may be facing.
• [Intermediate] Professional.
• [Intermediate] Self-motivated.
• [Intermediate] Punctual.
• [Basic] Organization skills and ability to manage multiple projects simultaneously.
• [Basic] Ability to work in a fast paced, adaptable environment.
• [Basic] Computer skills
• [Basic] Reference managers (i.e. EndNote, Mendeley, etc.)
• [Basic] Ability to work independently and as part of a team.
• [Basic] Attention to detail.
• [Basic] Proven ability to learn new skills.
• [Basic] Ability to assimilate new information, and concepts quickly.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.