Records and Enrollment Assessor

 A job description is available upon request 

Date Posted: 01/13/2026
Req ID: 46604
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Reporting to the Associate Director, Enrolment Services & Records, the Records and Enrollment Assessor maintains academic records for current and previously registered students; monitors, assesses, updates and reconciles information pertaining to students' academic status, registration, course enrolments, degree POSts and subject POSts and petitions; and assesses and determines students' eligibility to graduate. The Records Assessor develops a comprehensive understanding of and keeps current on University and Faculty policies, procedures and practices as they relate to academic, degree and transfer credit regulations, and achieves expert knowledge in retrieval, display and filing records on ROSI and divisional specific databases and systems.

Your responsibilities will include:

• Analyzing and reconciling registration/status/program of undergraduate study information
• Identifying changes to student records that affect academic status and correcting status as required
• Reviewing and assessing student records to confirm eligibility to graduate
• Identifying and resolving individual data anomalies and discrepancies
• Analyzing collections, records and/or reference administration processes and recommending improvements
• Following rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)
• Resolving issues within the scope of the role and escalating problems as required

Essential Qualifications:

• Bachelor's Degree or acceptable combinationof equivalent experience.
• Minimum of two (2) years of recent and related experience in student records management, registration and academic administration including interpreting and applying undergraduate academic policies and requirements, preferably in a registrar's office.
• Demonstrated experience with undergraduate degree and program requirements in a post-secondary institution or division.
• Understanding of and experience with a student information system (e.g. ROSI) and adegree assessment/audit system (e.g.,Degree Explorer).
• In-dept knowledge of the Faculty of Arts & Science undergraduate registrarial policies, practices, and prcedures.
• Familiarity with Freedom of Information and Protection of Privacy Act (FIPPA) compliance.
• Experience analyzing and reconciling registration, status and program information.
• Advanced skills using MS Office Suite.
• Demonstrated time management and organizational skills with the ability to effectively prioritize, multi- task and organize work.
• Ability to read, retain, understand and apply a large amount of information and complex set of regulations and guidelines with minimal supervision
• Demonstrated resourcefulness and ability to analyze problems, identify key information and issues, and exercise initiative and develop effective solutions
• Flexible with the ability to learn new applications and systems is required

Assets (Nonessential):

• Knowledge of SQL and RocketShuttle (or equivalent).

To be successful in this role you will be:

• Adaptable
• Decisive
• Insightful
• Organized
• Team player

A copy of the detailed job description is available upon request from Faculty of Arts & Science Administrative HR Office by emailing:

Closing Date: 01/22/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.