Practice Nurse/IVF Coordinator

About the company

Anova Fertility & Reproductive Health is a premier fertility health centre in Canada exclusively focused on reproductive medicine and women's health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best in class, inclusive, humanized fertility and reproductive care. Anova Fertility is known for its collaborative and holistic approach, leveraging an award-winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurses, and other healthcare professionals. Our high-functioning team strives to provide exceptional patient care through advanced fertility treatments and personalized treatment plans.

About the position

Reporting to the CEO, MD and Nurse Manager working with assigned physicians, the Practice Nurse/IVF Coordinator is responsible for the MD clinical practice and delegated medical acts. The role requires close collaboration with attending physicians and excellent communication with clinic staff and patients. Practice Nurse/IVF Coordinator will participate in establishing and maintaining standards of practice, policies, and procedures at Anova Fertility and Reproductive health. In addition to being responsible for Anova's nursing services, the Practice Nurse/ IVF Coordinator will also perform procedures on a regular basis and be directly involved in training new and junior employees. Crucially, the incumbent shares the Founder, Dr. Marjorie Dixon's commitment to being the gold standard for successful reproductive health and fertility centres.

What we offer

· Competitive compensation package, benefits, office, and clinical support

· Opportunities for learning, development, and research

· You get to co-write the next chapter in Anova's success story

· You would work for a visionary and a highly visible company with a professionally led, collaborative environment, and top-tier executive team

· Work in a clinical environment that offers the latest fertility advancements, expertise, alongside the inspiring Dr. Marjorie Dixon

· Work in Canada's most renowned fertility clinic, with best in-class-care and top in-house laboratory

· Become part of award-winning team that improves access to care, are leaders in inclusivity, and give back to community

· Work in stunning, modern office, conveniently located at Yonge & Sheppard

Main Duties & Responsibilities

General

• Collaborates effectively with team members across departments
• Consistently arrives to work, appointments, meetings, and events on time
• Writes clearly and informatively and edits work for spelling and grammar
• Handles expected share of workload at required quality level (productivity)
• Maintains confidentiality and security of business and patient information
• Complies with policies and protocols, as amended from time to time
• Completes all required training to perform job duties effectively

Key Responsibilities

• Collaborate with team of physicians, nurses, and laboratory and administrative staff on daily basis
• Educate and counsel patients on their fertility journey, including treatment plans, medications, consents, and payment schedules
• Email monitoring and response from: personal work email and group practice email.
• Medical summaries for associate doctor for patients when necessary
• Nurse talks (IUI, Egg Freezing, IVF)
• OB phone calls
• OB referrals
• PGTA follow up questions.
• FET talks
• Legal summaries when needed
• Complaint management when necessary
• TIC talks
• Sperm bundle follow ups + DNA fragmentation follow up questions.
• Egg thaw and ICSI and coordination with embryology for scheduling thaw
• PGTM coordination
• Donor sperm coordination – anonymous/ CGT requisition and follow up after testing completed
• CD138 bx follow ups
• NIPT call backs
• Reviewing and flagging abnormal test results and review with MRP or DOTD
• Medical forms for modified duties/ work off
• Doctors notes for specified approvals
• Insurance forms for medicine coverage for ovarian stimulation mediations
• Aiding cycle monitoring nurses
• Coordinate, prepare, and educate patients on diagnostic and treatment cycles
• Provide quality care to patients as per Anova protocols and procedures
• Add information to patient care plan and implement physician instructions
• Book IVF procedures for patients based on cycle-timing and protocols
• Support patients through emotional and medical implications of fertility treatment
• Monitor patients' recovery after egg retrievals
• Meet with patients during monitoring to discuss results and dispense medication, monitor stock levels
• Check CM stims, including stimulation sheets and requisitions as required
• Meet with REI to review results and carry out instructions for next steps
• Book IUIs and semen sample collection appointments for CM patients
• Contact patients to advise them of results and physician instructions
• Book OPUs for IVF patients when required
• Organize patient appointments
• Participate in cycle monitoring and perform intrauterine inseminations
• Maintain, clean, and sterilize instruments, exam rooms and equipment
• Comply with safety protocols and use equipment in prescribed manner
• Collect and store specimens according to SOP
• Supports Clinic by providing quality service to patients in friendly and calm manner
• Provides best-in-class patient centric care to all patients
• Provides information to patient care plan and implements physician instructions
• Coordinates care for assigned patients following Anova protocols and procedures
• Relays procedure dates, times, and instructions to patients
• Reviews and explains IVF process to patients and their families
• Communicates test results and medication instructions to patients
• Dispenses medication and keep accurate daily log
• Identifies patient care issues and strives to address these satisfactorily and timely
• Ensures that records are current, complete, legible, and traceable

Qualifications and Requirements

• College diploma or BScN
• Current certificate of registration with CNO in good standing
• Member in good standing of RNO
• At least five (5) years of experience in assisted reproductive technologies or gynecology.
• Current BLS/ACLS, CPR, First Aid certification
• Solid knowledge of accreditation/inspection processes
• Comfortable with MS Office and virtual meeting technology (Teams)
• Strong critical thinking, problem-solving, and decision-making skills
• Ability to discuss difficult and complex topics with patients and verify that information has been understood
• Ability to manage conflicting demands (e.g., unexpected procedure time changes, equipment availability)
• Availability and willingness to work outside of regular business hours

Profile

• Natural relationship builder
• Unwavering commitment to procedure
• Comfortable working in team environment
• Conscientious, punctual, and dependable
• Unfazed under pressure

Hours of Operation

· 37.50 hours per week

· Work schedule 7:00 a.m. – 3:00 p.m.

· Weekend and holiday rotation as required

How to apply

If you are eager to grow within a company, be part of an award-wining team, and believe you are the right fit, please submit your CV to While we appreciate your interest, only qualified applicants who are being considered will be contacted.

Anova Fertility is an equal opportunity employer. We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.

In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that while some recruitment platforms may use AI features to assist with initial screening based on job requirements, these tools are only used to help streamline the process. All final candidate evaluations and selection decisions are made by our recruitment and hiring team.

Position Status:

This position is a new role

Due to the high volume of applications we receive, only those candidates who are shortlisted for further consideration will be contacted.

Job Type: Full-time

Pay: $34.00-$40.00 per hour

Benefits:

• Company events
• Dental care
• Extended health care

Application question(s):

• Are you legally entitled to work in Canada?
• Do you have experience in working in a fertility clinic, clinic setting or women's reproductive health?

Licence/Certification:

• RN (preferred)

Work Location: In person