Secretary/Receptionist

Job Overview

We are seeking a professional and organized Secretary/Receptionist to join our team. This role is essential in ensuring smooth office operations, providing excellent customer service, and managing administrative tasks efficiently. The ideal candidate will possess strong office management skills, and have experience with various office software and systems. The Secretary/Receptionist will serve as the first point of contact for clients and visitors, handling inquiries with professionalism and courtesy. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Responsibilities

• Greet visitors and clients at the front desk with professionalism and friendliness
• Perform data entry, filing, and maintain accurate records using office management software such as QuickBooks
• Handle correspondence, proofread documents, and ensure accuracy in all written communication
• Assist with bookkeeping tasks and basic office management duties
• Support customer service efforts by addressing inquiries promptly and courteously
• Maintain a clean and organized reception area and office environment
• Provide administrative support to staff as needed, including typing, proofreading, and document preparation
• Manage office supplies inventory and place orders when necessary

Experience

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with the trucking industry is a bonus
• Experience with QuickBooks or bookkeeping software is advantageous
• Strong organizational skills, time management, and ability to multitask efficiently
• Excellent customer service skills with professional phone etiquette
• Knowledge of clerical tasks such as filing, data entry, proofreading, and calendar management

This role is vital in creating a welcoming environment while supporting the administrative functions of our organization. We value candidates who are proactive, detail-oriented, and committed to delivering exceptional service.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Work Location: In person