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Senior Property Administrator

2 weeks ago

Calgary, Alberta, Canada Armco Capital Inc Full time

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow—both in business diversification, development, and its team of dedicated professionals.

The Property Administrator provides day-to-day administrative, financial, and operational support for a commercial real estate portfolio. This role is the central coordination point for tenant communication, vendor management, work order processing, contracts, and reporting. The Property Administrator supports the Property Manager and Operations team in delivering a high standard of service, accuracy, and professionalism to tenants and clients.

Key Responsibilities:

Tenant & Customer Service

  • Act as the first point of contact for tenant inquiries and general communication.
  • Manage work orders in the service platform (e.g., Angus Anywhere, Yardi).
  • Coordinate tenant notifications, and communication of building updates.
  • Assist with tenant move-ins, move-outs, and welcome packages. (in conjunction with the APM where there is one for the asset)
  • Track and resolve tenant concerns, ensuring timely follow-up and escalation when required.

Financial Administration

  • Assist with support for the preparation of annual operating budgets and capital plans.
  • Process invoices, review coding, and ensure timely approval according to company policy.
  • Prepare monthly accruals and assist in variance tracking for budget-to-actual results.
  • Generate purchase orders and ensure compliance with procurement processes.

Vendor & Contract Coordination

  • Maintain vendor and contractor files, certificates of insurance, and compliance documents.
  • Schedule routine service calls (cleaning, landscaping, security, waste, HVAC, trades).
  • Track contract performance and follow up with vendors on service completion.
  • Assist with obtaining quotes and coordinating smaller capital or repair projects.

*

Lease & Documentation Support

  • Assist Property Manager with lease abstracts, options tracking, and critical dates.
  • Prepare correspondence, memos, service notices, and tenant communication.
  • Support rent roll updates, parking management, and monthly lease administration tasks.

Qualifications & Skills

  • 5+ years of administrative or property management experience (commercial experience preferred).
  • Strong understanding of commercial real estate operations, tenant service, or accounting.
  • Familiarity with property management software (Yardi, MRI, Angus Anywhere, or equivalent).
  • Proficient in MS Office (Excel, Word, Outlook, Teams).
  • Strong organizational skills with high attention to detail and accuracy.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Excellent communication skills — professional, clear, and responsive.
  • Customer-service mindset with a proactive and solution-oriented approach.

Success Traits

  • Professional and confident in tenant-facing interactions
  • Reliable, accountable, and consistent in follow-through
  • Strong financial accuracy and comfort with numbers
  • Team-oriented, flexible, and able to support both PM and Ops
  • Takes initiative and anticipates needs before issues escalate

Armco is proud to have been recognized as one of Canada's Best Managed Companies for nine consecutive years — a reflection of our commitment to growth, a passion for our people, and creating a supportive workplace.

As a company that's always evolving, we value people who are adaptable, bring a positive attitude, and are motivated to grow and reach their goals. If you're someone who pays attention to the details, enjoys finding new and better ways of doing things, and thrives in a team environment, we'd love to hear from you — please submit your resume.

While we truly appreciate all applications, only those selected for an interview will be contacted.

Job Type: Full-time

Benefits:

  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match
  • Vision care

Work Location: In person