Data and Document Coordinator

2 weeks ago

Montreal, Quebec, Canada American Iron & Metal Full time

Company Description

Be part of AIM's growing success.

American Iron & Metal Company (AIM) is a recognized global leader in the metals recycling industry, with over 125 locations and 3,500 employees worldwide. We have continued to thrive over the past eight decades (we just celebrated our 86th anniversary) due to the dedication of our employees and the ongoing trust and support of our customers.

Be a part of the AIM team, a growing team that over the years has successfully evolved into a multi-faceted company whose business divisions include metals recycling (AIM Recycling), construction waste recycling (AIM Eco-Center), weldment fabrication (AIM Solder), demolition and dismantling (AIM Delsan), and auto recycling (Kenny U-Pull). We take pride in doing good things for the environment to help create a greener, more sustainable future for everyone.

It's simple, we do it well. We strive for excellence.

Job Description

A Data and Document Coordinator is responsible for overseeing the organization, storage, and management of both digital and physical documents, as well as data within an organization. This role ensures that all information is accurate, accessible, secure, and compliant with legal and regulatory requirements.

It's a hybrid position that blends data management and document management, with a focus on optimizing workflows for organizing, storing, and retrieving critical documents and data.

Responsibilities

  • Organize and manage documents (employee files, HR documents, etc.) in both digital and physical formats.
  • Establish and maintain effective filing and retrieval systems, ensuring documents are easily accessible to authorized personnel.
  • Maintain proper versioning of documents to ensure that the most current document is used and older versions are archived appropriately.
  • Participate in various document-related projects, such as decommissioning legacy systems.
  • Enter and update data into databases, spreadsheets, or other systems. Ensure accuracy and integrity of data.
  • Review, analyze, and clean datasets to ensure consistency, identifying and resolving discrepancies.
  • Document rules around access management (roles, security settings, etc.) and be the gatekeeper for respecting these rules.
  • Ensure that data flows seamlessly between systems and coordinate the integration of new systems or data sources as needed.
  • Follow retention schedules to ensure documents and data are kept for the required period and disposed of properly when no longer needed.
  • Ensure documents and data are easily accessible and organized for audits or legal reviews.

Qualifications

  • Undergraduate degree
  • Minimum 3 years' experience in a similar role
  • Bilingual
  • Proficient with MS Excel, Teams, Outlook
  • Strong problem-solving, organizational, communication skills
  • Highly collaborative
  • Resourceful and meticulous
  • Understanding of document retention policies, personal private information laws, and general legal requirements around data and document management, an asset

Additional Information

What we offer

  • A competitive wage, vacation, benefits and a RRSP matching program
  • Annual AIM tuition scholarship program up to $8,500 per eligible dependents
  • The tools and support needed to be successful in your career and professional development
  • A dynamic & rewarding work environment that is also a lot of fun

  • Documentation - Documentation Coordinator

    6 days ago

    Montreal, Quebec, Canada Ray-Mont Logistics Full time

    Position: Export Documentation Coordinator  Department: Documentation Job Type: Full-time, Permanent Location: Hybrid Rue Richardson, Montreal, QC H3K 1G6About Ray-Mont Logistics:Ray-Mont Logistics is a dynamic organization focused on becoming the essential link in the international business logistics supply chain. We provide various operational logistics...

  • Manager of Documentation

    1 week ago

    Montreal, Quebec, Canada Vantage Data Centers Full time

    About Vantage Data CentersVantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency...

  • Manager, Documents and Data

    2 days ago

    Montreal, Quebec, Canada Air Transat Full time

    Be part of the journeyOur mission is to be the preferred airline of our customers and our team.Open-mindedness, concern for others, intelligence at work and, above all, a healthy dose of fun enable us to achieve great things every day. Our dedication has earned us the title of the world's best leisure airline multiple times, and we're just getting...

  • Bilingual Document Control Coordinator

    6 days ago

    Montreal, Quebec, Canada Aecon Group Inc. Full time

    It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct...

  • Bilingual Document Control Coordinator

    1 day ago

    Montreal, Quebec, Canada Aecon Group Inc. Full time

    Come Build Your Career at AeconAs a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build,...

  • Data Engineer

    1 week ago

    Montreal, Quebec, Canada NTT DATA North America Full time

    At NTT DATA, we know that with the right people on board, anything is possible. The quality, integrity, and commitment of our employees have been key factors in our company's growth and market presence. By hiring the best people and helping them grow both professionally and personally, we ensure a bright future for NTT DATA and for the people who work...

  • Principal Manager, Special Projects, NA

    2 weeks ago

    Montreal, Quebec, Canada Vantage Data Centers Full time

    About Vantage Data CentersVantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency...

  • Principal Manager, Special Projects, NA

    1 week ago

    Montreal, Quebec, Canada Vantage Data Centers Full time

    About Vantage Data CentersVantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency...

  • Clinical Data Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Indero Full time

    The Clinical Data Coordinator will participate in various clinical data management activities required to ensure that data captured in clinical trials undertaken, or managed by Indero, are collected, managed and reported clearly, accurately and securely. In addition, this position is required to conduct all these activities in conformance with applicable...

  • Clinical Data Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Indero (formerly Innovaderm) Full time

    The Clinical Data Coordinator will participate in various clinical data management activities required to ensure that data captured in clinical trials undertaken, or managed by Indero, are collected, managed and reported clearly, accurately and securely. In addition, this position is required to conduct all these activities in conformance with applicable...