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Payroll Specialist

2 weeks ago

Ottawa, Ontario, Canada FreeBalance Full time

We are seeking a highly meticulous and experienced Payroll Specialist to be the operational owner of our monthly payroll cycle. If you thrive on detail, enjoy managing international complexity, and are proficient in both payroll processing and core accounting, this role is for you. You will be the crucial link between our internal teams and our external payroll providers, ensuring every employee is paid accurately and on time, every month, in every country.

Main Responsibilities:
    1. End-to-End Payroll Ownership
  • Process & Coordinate: Manage the full monthly global payroll cycle across over 30 countries, coordinating all necessary data (new hires, terminations, compensation changes, time-off) with our HR teams.
  • Advisor Management: Serve as the primary point of contact for international payroll advisors, submitting validated data and managing the ongoing relationship and compliance requirements.
  • Quality Control:Critically review and audit all payroll outputs (gross-to-net calculations, payment reports) from advisors to ensure absolute accuracy, reasonableness, and compliance with local statutory requirements before final approval.
    1. Financial & Compliance Accountability
  • Accounting Entries: Prepare, post, and reconcile all multi-currency payroll journal entries into the company's General Ledger system.
  • Reconciliations: Own and perform timely monthly balance sheet reconciliations for all payroll liability accounts (e.g., tax withholdings, social security, pension contributions).
  • Remittances & Audits: Oversee the timely instruction and confirmation of all government and third-party remittances. Provide comprehensive support for internal and external audits.
    1. Growth & Process Improvement
  • Document and maintain clear, standardized Standard Operating Procedures (SOPs) for the global payroll function to ensure scalability as the company expands.
Skills/Qualifications:
  • Experience: Minimum 3-5 years of hands-on experience managing and executing multi-country payroll, with a strong background working with international payroll advisory firms.
  • Technical Expertise: Strong fundamental knowledge of payroll accounting, including G/L posting, accruals, and balance sheet reconciliations.
  • Systems Proficiency: Highly proficient in Microsoft Excel/Google Sheets and experience working with an enterprise HRIS/financial system (e.g., Workday, SAP, Oracle).
  • Global Acumen: Demonstrated understanding of the basic concepts of international tax and social security across various jurisdictions.
  • Attributes: Exceptional attention to detail, highly analytical, proactive problem-solver, and excellent verbal and written communication skills suitable for a global environment.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. FreeBalance is an inclusive employer dedicated to building a diverse workforce to increase the representation of the designated groups based on each country's legislation. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective labour law throughout all stages of the recruitment process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.