Financial and Library Operations Assistant

Date Posted: 12/22/2025

Req ID: 46496

Faculty/Division: UofT Scarborough

Department: UTSC:Library Admin

Campus: University of Toronto Scarborough (UTSC)

Position Number:

Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 200,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the supervision of the Finance & Business Officer and the Library Operations Coordinator & Assistant to the Chief Librarian, the Financial Assistant and Library Operations Assistant is responsible for processing financial and payroll related documentation for all employee groups in the department. The incumbent supports the Business Officer in setting up, updating and maintaining FIS and HRIS information, collating financial reports from FIS and assist with end of month reconciliations, and investigates and corrects any financial discrepancies. They will perform a range of duties related to financial processing, report generation, and tracking as well as some general financial administration. In addition, this position will assist the Operations Coordinator and Administrative Assistant to the Chief Librarian on tasks related to library operations such as mail delivery and execution of plans for events.

Your responsibilities will include:

• Recording detailed transactions for many accounts
• Matching source document information to records in FIS
• Preparing and/or processing journal entries and expense reimbursements
• Obtaining required authorizations and signatures to process financial documents
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Distributing incoming and outgoing mail, deliveries, and maintaining filing systems
• Organizing materials for workshops, conferences and/or events
• Identifying and resolving individual financial discrepancies

Essential Qualifications:

• Advanced College Diploma (3 years) in accounting or related field or acceptable combination of equivalent experience.
• Minimum two (2) years of related experience providing financial and administrative support.
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations.
• Experience updating databases and generating reports.
• Experience compiling, sorting and organizing financial data.
• Experience preparing and processing journal entries.
• Experience with recording and reconciling transactions for accounts.
• Demonstrated experience using FIS and/or HRIS or similar SAP systems.
• Demonstrated experience with processing financial transactions and analyzing data discrepancies.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
• Advanced skills in Microsoft Office (e.g. Excel, Word and Outlook).
• Excellent problem-solving and customer service skills.
• Strong analytical skills and detail-oriented with a high level of accuracy.
• Excellent organizational and interpersonal skills.

Assets (Nonessential):

• Knowledge of the University Guide to Financial Management and other applicable policies
• Experience in an academic library

To be successful in this role you will be:

• Cooperative
• Diligent
• Efficient
• Motivated self-learner
• Organized
• Patient

Closing Date: 01/19/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 07 - $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Library Services

Recruiter: William Guevarra

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.