Project Administrator, Finance

Who We Are

Metrolinx's GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works, leveraging global expertise to introduce innovative solutions across the GO Transit network.

You are someone who:

· Serves as the primary point of contact for vehicle-related matters, including coordination with superintendents, drivers, and leasing company.

· Administers fuel card programs, track mileage, and monitor fuel usage across the fleet.

· Manages vehicle insurance documentation and ensures compliance with company policies.

· Coordinates vehicle assignments, swaps, and reassignments, maintaining accurate records of all changes.

· Reconciles fleet-related accounts and handles miscellaneous vehicle-related tasks such as maintenance scheduling, 407 toll correspondence, and pay slip distribution.

· Prepares reports related to fleet usage and management.

· Contributes to the development and improvement of fleet policies, procedures, and reporting tools.

· Receives, meticulously reviews, and processes invoices related to fleet and gas cards ensuring strict adherence to company policies and procedures.

· Reviews and processes invoices related to general services. Verifies accuracy of each invoice, matches invoices with corresponding purchase orders and packing slips.

· Manages AP mailboxes by sorting, categorizing, distributing, and answering AP requests.

· Maintains detailed records for audit and accountability purposes.

· Assists the finance team with accounts payable tasks and other clerical duties as required.

You bring:

• College diploma in Accounting, Administration, Logistics, Finance, or a related field.

• A minimum of 2 years of proven experience in administrative, clerical, fleet coordination roles, within an Accounts Payable Specialist or in a similar role is essential.

• Exceptional attention to detail and robust organizational skills are imperative.

· Experience with creation of various analysis reports in excel.

• Ability to thrive in a fast-paced environment, demonstrating proficiency in managing tasks under pressure and meeting tight deadlines.

• Excellent communication skills, facilitating effective interactions with vendors and internal stakeholders.

• Proficiency in Microsoft Excel, including advanced formula usage.

• Familiarity with SAP or Aconex, and Power Point is considered advantageous, showcasing adaptability to diverse financial systems.

Connect with us Learn more about our project here and follow us on LinkedIn for frequent updates.

This position is with ONxpress Civils ("CJV" aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

We value diversity and encourage all qualified individuals to apply, regardless of whether they meet 100% of the qualifications listed. If you believe you have the skills and passion to excel in this role, we welcome your application and the opportunity to consider you for the position.

We are an Equal Employer. Should you need any accommodation through the recruitment process, please contact cjv-

We do not accept unsolicited agency resumes.