Human Resource Assistant

PRIMARY RESPONSIBILITIES:

· Keeps current on all internal policies and processes that may impact employee salary and benefits (e.g. sick leave, vacation, leave of absence, overtime etc); regularly gathers information related to time and attendance and enters the data into the system for payroll and tracking/reporting purposes; follows up and/or advises management of issues relating to allocation or balances.

· Tracks and reports on mandatory employee training/certification and expiry dates (e.g. First Aid/CPR, WHMIS, OH&S etc); ensures managers are notified of expiry dates and need to re-certify; arranges training sessions, sends invitations to employees, records attendance accordingly on database; records non-mandatory education and training employees attend.

· Creates helpful databases for management to complete and assists others with navigating or performing required system-related entries

· Provides assistance with administering the employee payroll system and/or responds to payroll related inquiries as required.

· Provides additional assistance for a wide-range of human resource related duties/responsibilities.

· Ensures confidentiality and privacy of information.

· Establishes OH&S related policies and procedures for the organization and work with the management team on position specific safety management processes for individual positions.

· Ensures compliance with policies, procedures, and corporate initiatives; handles disciplinary processes with the management team up to and including termination.

· Attends grievances, investigates, and mediates disputes; negotiates resolution to a wide range of human resource related issues.

· Ensures appropriate information is placed onto employee personnel files and they are maintained in a confidential manner; ensures file access is managed appropriately and that sensitive employee information is handled in a confidential manner.

· Manages the processing of the payroll system, ensuring all payroll and benefits are accurate and complete.

· Generates regular and ad hoc reports as required (analyzes and ensures accuracy of data/information)

· Governance of master schedule for all Thomas' Circle of Care homes (including updating ongoing spreadsheet, part-time contracts, shift changes, and notifying Manager/House Leader of amendments)

· Oversight of internal posting (including posting of positions, tracking of applicants, contract/letter of offer tracking)

· Ensure efficient scheduling of staff (including collaboration with Program Director to determine home ratio's)

· Continuous monitoring and tracking of call-in merge form, address concerns raised with TCOC House Leaders and/or Managers

· Tracking, scheduling, and reporting of training

· Track and record extended leaves and returns (maternity leave, medical leave, extended vacation, regular vacation, education leave, etc), and fill vacancies accordingly

· Tracking/reporting of overtime, and developing/implementing procedures to minimize

QUALIFICATIONS:

Formal Education –

A related two-year diploma/certificate (e.g. Human Resource Management, Business Administration) or similar program from a recognized learning institution is preferred.

Experience –

Progressive and significant 3 years experience working in the HR profession, administration experience, working independently performing a wide range of administrative responsibilities and handling a variety of initiatives

Experience with establishing and maintaining effective staffing and scheduling systems.

Onboarding new employees on Dayforce system.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Ability to commute/relocate:

• Regina, SK: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person