Municipal Internship for Newcomers – Human Resources Assistant

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph's vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Resumes are being accepted for the temporary position of Human Resources Assistant within the Human Resources Department. The successful candidate will play a vital role in supporting high volume recruitments. The primary responsibility is to assist in the efficient and timely execution of recruitment processes, ensuring that all staffing needs are met in alignment with the organization's goals.

Your role

• Provide front line (in person, phone, email and social media) customer service to all leaders, employees and the general public.
  
• With assistance from the Human Resources Associate respond to myHR inquiries via email, phone or face to face.
  
• Support mass seasonal recruitment activities.
  
• Provide excellent customer service and support to hiring managers.
  
• Prepare and advertise job postings, coordinate interviews, coordinate reference checks, prepare interview packages, create offer letters, and track conditional items of offer.
  
• Coordinate and provide support for all recruitment software systems including iCIMS (Applicant Tracking System) and JD Edwards (Human Resources Information System).
  
• Ensure proper recording, routing, retention, storage and/or disposition of all documents received in the recruitment process, in accordance with established policies and procedural guidelines.
  
• Maintain high quality standards in the delivery of internal Human Resources services.
  
• Responsible for effective and timely records filing for the division and mail distribution for the department.
  
• Support and attendance at job fairs.
  
• Monitor and report on metrics for seasonal hires.
  
• Perform miscellaneous job-related duties as assigned.
  

Eligibility Requirements:

Permanent Residents, Protected Persons, Convention Refugees, Live-in Caregivers, are screened to ensure candidates:

• Have at least a Canadian Language Benchmark 6/7
  
• Have international education and/or experience as listed below
  
• Are currently unemployed or underemployed
  
• Are registered or eligible to register with Starling Community Services
  
• Lives in Guelph/Wellington County to be eligible for grant
  

Qualifications

• Completion of post-secondary education in Human Resources or a related field.
  
• Experience with providing recruitment support.
  
• Experience in providing customer service support to employees and/or the general public via phone, email and in person.
  
• Understanding of general HR procedures and practices including but not limited to: handling of confidential or sensitive information, recruitment and labour relations.
  
• Superior customer service and interpersonal skills including the ability to effectively communicate and work collaboratively with a wide range of individuals including employees, agencies, external contacts and the public.
  
• Excellent organizational skills with the ability to manage multiple tasks in a demanding environment.
  
• Self-directed, well-organized and proactive individual.
  
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  
• Ability to maintain accuracy and work quality standards.
  
• Ability to work effectively in a team environment.
  
• Experience with Microsoft Office (Word, Excel, PowerPoint & Outlook).
  
• Experience with HRIS software such as JD Edwards, and applicant tracking systems for recruitment would be an asset.

Hours of work

35 hours per week; Monday to Friday 8:30 am to 4:30 pm.

Rate of Pay

$22.23 per hour

How to apply

Interested candidates can submit their resume and cover letter by to with Municipal Internship for Newcomers in the subject line by January 26, 2026.

The City of Guelph is an equal opportunity employer which values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.