Client Operations Specialist

Client Operations Specialist - Registration

Employment Type: Permanent

Address

30 Adelaide Str, East

Toronto, Ontario, M5C 3G9

Canada

Who we are

With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. With employees and partners located throughout Canada, Europe, and Asia-Pacific, the IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada, Ireland, and Luxembourg are 50/50 joint ventures between Boston-based State Street Corporation, one of the world's leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.

Imagine yourself at IFDS

Come experience a community like no other at International Financial Data Services (IFDS). We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning. We'll provide you with opportunities to develop your career. From ongoing training and development programs to experiences working with our global financial services partners, you'll be able to realize your full potential.

Role Overview

The Client Operations Specialist primary focus is to strive towards effective delivery commitments to our International and offshore clients. The incumbent's main objectives will be to develop a positive client experience by understanding and responding to our clients' enquiries professionally, complete reporting, transaction processing and reconciliations accurately. As the primary point of contact for our clients, the Client Operations Specialist must provide exemplary customer service as well and recognize opportunities to proactively position IFDS' services to meet and exceed our clients' needs.

Role Responsibilities

1. Actively and effectively manages the day-to-day customer service delivery model for assigned clients by:

2. Focusing on building and fostering positive client relationships as related to our service level agreements

3. Liaise with client contact(s) and internal teams to facilitate client service requirements
4. Execute all trade instructions from standard to complex
5. Able to execute all steps of the processing lifecycle, comprising of all work types from medium to high complexity.
6. Participate in special projects as assigned
7. Client reporting specifically to high-risk accounts

8. Account Screening

9. Provides effective reporting to meet both internal and client requirements by:

10. Working with management and clients to enhance or improve reporting needs as required

11. Providing regular reporting on key service performance and quality metrics
12. Analyzing data to ensure quality and accuracy of trades

13. Ensure completion and delivery of client reporting as specified in the policies and procedure and in accordance with the established cut-offs and SLAs for each client

14. Actively manages and executes

15. Reconciles dividend transactions, distributions and payments in accordance to client specific procedures.

16. Interacts with Operations groups, State Street Bank and other custodian banks, as well as clients, broker/dealers to exchange information and resolve problems
17. Analyzes reports to capture exceptions; researches and resolves issues and open items

Minimum Qualifications

Critical Requirements:

• Minimum 3 years' experience in the financial service industry
• Post-secondary education in a related discipline
• Must be willing to work various USD, Canadian holidays
• Willingness to work in an environment with flexible schedules (i.e. mid to late shift) that is driven by client commitments and high volumes
• Previous experience in a service oriented environment; strong client focus
• Excellent interpersonal, communication and multi-tasking skills
• Able to co-ordinate and operate in occasionally stressful situations in resolving the client's issues
• Team Player, able to work in a team environment with shared goals and accountabilities
• Highly analytical with a high degree of attention to detail to ensure 100% accuracy on all transactions
• Strong investigative and problem solving skills
• Understands the business impact of escalated incidents and service requests
• Ability to act quickly and decisively when resolving client issues
• Positive impact – performs in a manner that makes a strong positive impression on others
• Microsoft suite of applications

IMPORTANT:

• Relationship builder – constructs, maintains, nourishes relationships with all stakeholders
• Knowledge of iFAST Base system, iFAST Base & Surround Products
• Solid knowledge of International Financial Mutual Fund Record Keeping Systems and Transfer Agency operations business process
• Bilingual English/ Spanish or Portuguese both oral and written is a definite asset
• Demonstrated process improvement capability

BENEFICIAL:

• Processing and/or quality control experience on iFAST

AODA Statement

IFDS Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodation needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.