Payroll Administrator

2 weeks ago

Mississauga, Ontario, Canada Quantum Management Services Ltd. Full time

Position:
Payroll Administrator (Full-Cycle)

Location:
Mississauga (Hybrid)

Salary:
$100,000 annually

Job Type:
22-month contract

Posting Type:
Open vacancy

Position Overview:
Our client is seeking an experienced
Payroll Administrator
to manage and coordinate full-cycle payroll activities while ensuring compliance with legislative, collective agreement, and organizational requirements. This role plays a key part in maintaining payroll accuracy, audit readiness, and continuous process improvement within the payroll function.

Key Responsibilities:
Payroll Administration
- Prioritize, perform, and coordinate full-cycle payroll activities using SAP (required).

  • Input and maintain payroll data for new hires, job changes, terminations, transfers, retroactive pay, allowances, overtime, leaves of absence, and benefits.

  • Prepare and process payroll in accordance with payroll manuals, collective agreements, and People & Culture policies.

  • Audit payroll registers to ensure accuracy and compliance with legislative and collective agreement requirements.

  • Finalize and post payroll with approval, ensuring general ledger entries are accurate and corrected as needed.

  • Generate bank deposit files and reconcile payroll accumulation and control accounts within SAP.

  • Process payroll corrections including tax adjustments, CPP exemptions, pension reinstatements, sick leave, and vacation adjustments.

  • Ensure accuracy of T4 reporting, tax fields, and payroll-related accounts.

Compliance & Reporting
- Ensure payroll processing complies with ESA, CRA, Service Canada requirements, collective agreements, and internal policies.

  • Respond to internal and external audit requests, including year-end and regulatory audits.

  • Support year-end payroll processes, including T4/T4A and T5 preparation.

  • Investigate payroll discrepancies, explain variances, and implement corrective actions.

  • Liaise with the Canada Revenue Agency as required.

Systems, Projects & Documentation
- Support SAP payroll and time & attendance system upgrades, implementations, and testing.

  • Participate in system validation, documentation, and process improvements.

  • Assist with payroll contingency planning and disaster recovery.

  • Maintain and update payroll procedures, manuals, and training documentation.

Qualifications & Experience:
- 4-6+ years of full-cycle payroll experience, ideally within Energy & Utilities, Construction, or Safety/Regulated environments.

  • Hands-on SAP payroll experience is required.

  • Previous experience working within a unionized environment required.

  • Strong knowledge of payroll legislation, deductions, and reporting.

  • Experience working with multiple stakeholders, including pay centres and external agencies.

  • Strong communication and collaboration skills.

To apply, please send your resume to Christina Cerra at
.

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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