Events Coordinator

• Permanent, Full-time opportunity  
• Crows Nest location, flexible working available  
• Internationally recognised, membership-based specialist medical college 

About us: 

The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification, and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand. 

The college's purpose is to serve our communities by leading high quality patient care in anaesthesia, perioperative and pain medicine, optimizing health and reducing the burden of pain. 

About the opportunity: 

Reporting to the General Manager, Regional Operations and NSW Regional Manager, the Events Coordinator will be responsible for: 

• Planning and executing NSW-based events including Continuing Medical Education (CME) meetings, workshops, and Annual General Meetings. 
• Coordinating logistics for ANZCA written exams, clinical vivas, and trainee courses. 
• Supporting the NSW Anaesthetic Continuing Education (ACE) Committee and other regional committees. 
• Managing venue bookings, AV support, catering, speaker travel, sponsorships, and event communications. 
• Providing administrative support including budgeting, invoicing, minute-taking, and post-event reporting. 
• Maintaining accurate records and databases, including the iMIS system and EventsAir App. 

This position involves working outside normal working hours, travelling to external venues and the occasional overnight stay (evening and weekend), attending conferences, meetings and examinations. Events and meetings are planned well in advance (usually 12 months ahead). Time in lieu arrangements are in place.   

About the team: 

The Regional team forms part of a supportive national group of regional teams, headed by the General Manager Regional Operations. We work across multiple time zones in Australia. The regional team is also a part of the Fellowship Affairs team. We have a can-do attitude, we are focused, friendly and driven to achieve the best outcomes for our trainees and fellows.  

Keys to your success: 

This role is perfect for someone with proven event management experience and exceptional communication skills. If you are looking to join a supportive, collaborative team and are passionate about delivering outstanding customer service, we encourage you to apply. 

Specifically, you will have:  

Essential:  

• Sound experience in an administrative position gained in event management in a professional environment  
• Demonstrated experience coordinating meetings and events, including budgeting and financial management  
• Experience supporting professional committees including preparing agendas and taking minutes  
• Excellent planning and organisational skills with strong logistics management abilities; the ability to effectively handle workload peaks and troughs and manage conflicting priorities  
• Sharp attention to detail  
• Strong initiative and judgement, including a willingness to learn and take on new tasks, the ability to work independently and escalate matters as required   
• Strong team orientation, the ability to work collaboratively with others and provide back up support in periods of peak workloads or absences  
• Excellent written communication skills, including experience of the preparation of accurate and concise minutes and the ability to produce a range of professional correspondence and event collateral  
• Sound interpersonal skills, including the ability to effectively relate to a broad range of individuals  
• Strong customer service orientation  
• Well-developed computer skills:  

1. Intermediate: MS Word, Excel, Publisher, Powerpoint 
2. Ability to learn and use the in-house database system (IMIS) 
3. Website content management system experience 
4. Aptitude to learn, use and coach others in the use of online meetings and Networks (LCMS) 

Desirable:  

• Experience in an education or medical organisation would be an advantage 
• Experience in the use of information database systems 
• Experience working in a committee environment 
• Experience with Zoom on line meeting platforms 

What we can offer you: 

We offer employment benefits and a working environment that contribute to our people's health, safety and wellbeing, personal and professional development and supports an inclusive, equitable, and respectful college culture. 

• Join a purpose driven organisation with a team of individuals passionate about improving educational opportunities for health professionals. 
• A competitive remuneration package including full FBT exempt salary packaging.  
• Opportunity to grow in the position with genuine career pathways. 
• Be part of a very supportive, professional team. 
• Dynamic role with task variety and opportunity to work with a range of different people. 
• Excellent staff benefits – additional leave over the Christmas period, additional personal leave, health and wellbeing offerings, market leading parental leave, staff recognition program, professional development opportunities, member advantage program with access to discounted lifestyle benefits and leisure activities. 
• Flexible, hybrid working options. 

Free confidential counselling service to support our staff and their close family through life's challenges via our Employee Assistance Program. 

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age. We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities.   

Next steps 

Apply now and take the next step towards a rewarding and long-term career within a progressive environment. Our application process will require you to submit your current resume and a cover letter. We will progress suitable candidates through the hiring process as soon as we can. 

If selected, we will contact you to discuss your application on the phone, you will be invited to meet with us at the college and from there, complete a few background checks. We will help you through this process. If we identify potential candidates prior to the advertised closing date, we may close the advertisement sooner than the closing date. Therefore, we encourage you to apply promptly if you are interested.  

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need. 

For more information about ANZCA or for a copy of the position description, please email Nuzee