Executive Assistant to Senior Vice President. ON East Region

We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

What you'll be doing

As an Executive Assistant to the Senior Vice President, you'll manage the day-to-day administrative activities supporting the Senior Vice President, ensuring the department operates efficiently. You'll apply strong administration and organization skills to support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. You'll also exercise independent initiative and judgment in managing special projects, planning and following up on details regarding conferences, and assisting in implementing operational plans.

In addition to administrative responsibilities, you'll provide strategic support by coordinating cross-functional projects, identifying and implementing process improvements, and supporting executive decision-making with relevant research and analysis. You'll make decisions on daily priorities, develop and maintain administration procedures and processes, coordinate meetings, and process expense accounts.

At CIBC, we enable a work environment that is most optimal for you to thrive in your role. Our hybrid work model offers flexibility between on-site and remote work, supporting work-life balance and productivity. Details on your work arrangement will be discussed during your interview.

How you'll succeed

• Calendar Management: Maintain and monitor the executive's calendars of scheduled appointments, upcoming events, and matters requiring immediate attention. Coordinate agendas, send meeting invitations and agendas to attendees, book meeting rooms, and arrange for IT resources and refreshments to ensure smooth and efficient meeting facilitation.

• Travel Arrangement & Expense Reporting: Arrange travel and maintain travel expense accounts, including expense submissions on behalf of the executives. Arrange group travel as necessary. Monitor and track all department invoices and expenses, including contracts; process expense reports/invoices and update financial reports when required.

• Professional Support: Prepare standard correspondence, minutes, reports, and presentations, often of a confidential, strategic, and/or specialized nature, ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinate leadership team meetings, including sending out invites and agendas, keeping and sharing minutes, and compiling presentation materials.

• Administrative Duties: Provide ongoing administrative support such as assisting with onboarding/offboarding activities for new and departing employees, including processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles. As required, put together decks for any team or annual events, under the guidance of the SVP/VP and their directs. Act as a delegate for executives and their direct reports, as required, for Workday transactions.

• Strategic Initiatives: Support the SVP and leadership team in driving key initiatives, facilitating cross-functional collaboration, and implementing process improvements to enhance departmental efficiency.

• Digital Collaboration: Leverage modern digital tools such as Microsoft Teams, Slack, and expense management systems (e.g., Concur) to streamline workflows and improve communication across the team.

Who you are

• You demonstrate at least 3–5 years of experience as an Executive Assistant supporting senior leaders in a highly professional, confidential, and fast-paced environment.

• You are a strong communicator with excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in various situations, requiring tact, diplomacy, and discretion.

• You are digitally proficient, with a strong command of MS Office suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration platforms and expense management tools.

• You know that details matter. You notice things others do not. Your critical thinking skills inform your decision-making.

• You act like an owner. You thrive when empowered to take initiative, go above and beyond, and deliver results.

• You're passionate about people. You find meaning in relationships and surround yourself with a diverse network of partners. You connect with others through respect and authenticity.

• You are eager to grow professionally, benefiting from mentorship, leadership exposure, and ongoing development opportunities at CIBC.

• Values matter to you. You bring your real self to work, and you live our values, trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-

• CIBC is committed to clarity in our hiring process. All roles posted are opportunities we're actively recruiting for, unless stated otherwise.

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).

• We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 25th Floor

Employment Type

Regular

Weekly Hours

Skills

Accountability, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative, Report Analysis, Travel Coordination

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