Project Manager Assistant

2 weeks ago

Calgary, Alberta, Canada PuroClean Calgary Full time $60,000 - $75,000 per year

The Project Management Assistant is responsible for the administrative management of all claim loss activities for the Project Manager.

CORE FUNCTIONS:

· Understanding, demonstrating, and promoting the operational systems used by the company.

· Delivering empathetic interaction and professional service resulting in an excellent customer experience in disaster response activities.

· Demonstrated ability to resolve conflict and frustration in a constructive manner.

· Maintaining a professional appearance, attitude, and code of conduct at all times.

· Working effectively toward successful outcomes with all parties involved in restoration activities.

· Always achieves customer satisfaction beyond a customer's expectation of service.

RESPONSIBILTIES:

GENERAL OFFICE:

· Assist the CSR in keeping main office areas clean and presentable at all times.

· Receives visitors of the office and promotes hospitable atmosphere.

· Maintain all necessary production/claims forms.

· Assist with reception coverage as needed.

· Support administrative needs of Project Managers.

· Purchasing inventory under the supervision of the Office Manager.

· Creating Work Orders for general office/warehouse tasks and tracking non-billable time.

CLAIMS LOSS ADMINISTRATION:

· Complete initial phone call for all new claims – private and insurance claims.

· Daily review of jobs in production to ensure KPIs/POMs are being met.

· Update all jobs lacking interaction utilizing various software data management systems.

· Respond to all adjuster notes/emails in a timely manner.

· Create tasks for PMs to complete ie. Estimate due, target dates, etc.

· Complete reports as per the direction of the project managers.

· Schedule inspections and follow up appointments with customers.

· Complete job permits and all necessary applications for jobs in production.

· Provide general assistance to clients when PMs are away or out of the office.

· Receive dispatch calls from technicians and complete daily questionaries of work completed. Create secondary work orders if tasks are not completed as needed.

ACCOUNTING:

· Weekly review of TSheets and work orders ie. Reviewing times, correct jobs, class etc.

· Subtrade invoice review.

· Ensure costs are being allocated to specific jobs.

· Assisting with job costing on all files under the direction of the PM/OM.

· Ensure that all invoicing forecasted for the month is being completed.

· Complete Closed Job Reports on all invoiced files to be reviewed by the GM/OM.

· Assist with data entry as needed.

· Collaborate with the CSR to complete weekly AR/Collections under the supervision of the OM.

HEALTH AND SAFETY:

· Ensure safety paperwork and toolbox meetings are completed each day.

· Always maintain and uphold PuroClean's Health and Safety Program.

Job Type: Full-time

Pay: $60,000.00-$75,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Vision care

Experience:

  • Administrative: 3 years (preferred)

Work Location: In person

  • Assistant Project Manager

    1 week ago

    Calgary, Alberta, Canada Colliers Project Leaders Full time $60,000 - $80,000 per year

    Overview At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...

  • Assistant Project Manager

    1 week ago

    Calgary, Alberta, Canada Colliers Project Leaders Full time $65,000 - $110,000 per year

    Overview At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...

  • Project Manager

    7 days ago

    Calgary, Alberta, Canada Colliers Project Leaders Full time $45,000 - $90,000 per year

    OverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...

  • Project Manager

    2 weeks ago

    Calgary, Alberta, Canada Colliers Project Leaders Full time $100,000 - $120,000 per year

    OverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...

  • Project Manager, Healthcare

    2 weeks ago

    Calgary, Alberta, Canada Colliers Project Leaders Full time $80,000 - $120,000 per year

    OverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...

  • Project Manager Assistant

    2 days ago

    Calgary, Alberta, Canada BELFOR CANADA INC. Full time

    Position OverviewThe Project Manager Assistant provides support to theProject Manager by  coordinating projectactivities related to any and all projects. The position's main duties are toensure the continuity and efficiency of each project from start to finishthrough clear communication to all parties involved. The Project ManagerAssistant handles multiple...

  • Project Assistant

    4 days ago

    Calgary, Alberta, Canada Government of Alberta Full time $55,548 - $70,286

    Job InformationJob Title: Project AssistantJob Requisition ID: JR77739Ministry: InfrastructureLocation: Calgary and Lethbridge (please advise in cover letter which location is preferred)Full or Part-Time: Full TimeHours of Work: 36.25Permanent/Temporary: PermanentScope: Open CompetitionClosing Date: December 16, 2025Classification: Administrative Support...

  • Project Manager

    2 days ago

    Calgary, Alberta, Canada First Onsite Full time $80,000 - $120,000 per year

    First Onsite is seeking to hire a full-time senior level Project Manager to scope and estimate the work required to restore properties to their pre-disaster state. This position ensures that property owners have an outstanding customer experience and are informed and satisfied throughout the process.Our Project Manager enjoys a competitive salary, plus...

  • Project Manager

    1 week ago

    Calgary, Alberta, Canada Highpoint Developments Inc. Full time $120,000 - $180,000 per year

    The Project Manager – Multi-Family Construction is responsible for leading all aspects of multi-family residential development projects from pre-construction through occupancy and closeout. This includes managing budgets, schedules, trades, consultants, and site operations to ensure high-quality, on-time, and on-budget project delivery.The ideal...

  • Project Manager

    7 days ago

    Calgary, Alberta, Canada Cushman & Wakefield Full time US$106,250 - US$125,000

    Job TitleProject Manager (Tenant Coordination)Job Description SummaryAccountable for all office and retail tenant coordination construction projects and various capital improvement projects associated with the 2M sf. ft. mixed-use retail/office CORE portfolio.Job DescriptionKey Job Responsibilities & Accountabilities:Prepare tenant improvement estimates to...