Sponsorship & Project Coordinator – Festivals & Events (14 Month Contract)

Sponsorship & Project Coordinator – Festivals & Events (14 Month Contract)

MRG Live

Toronto, Ontario

Who We Are:

MRG Live is part of The MRG Group — Canada's largest independent concert promoter and live entertainment venue operator. We produce over 1000 events annually across 9 owned and operated venues and have produced concerts hosted in clubs and arenas across North America, Europe, and Asia-Pacific. Our diverse portfolio includes leading hospitality brands, experiential venues like Par-Tee Putt and Par-Tee Pong, as well as AdmitOne, North America's fastest-growing multi-product ticketing platform. We are at the forefront of the experience economy, producing innovative festivals, concerts, and community events.

Who You Are:

You are a highly organized, detail-oriented, and motivated individual who excels at managing relationships and coordinating complex projects. You thrive in fast-paced environments and enjoy collaborating with cross-functional teams to bring live events to life. With a strong sense of ownership and an eye for detail, you take pride in supporting sponsorship sales, vendor management, and project coordination across a range of festivals and events.

The Fine Print:

• Coordinate vendor and sponsorship activities for events, including ongoing communication with the City of Burlington and other municipal partners.
• Support the development and implementation of sponsorship sales strategies and campaigns for both city-led and company-produced festivals and events.
• Research, identify, and pursue year-round sponsorship opportunities to support 365 annual programming.
• Provide administrative and executional support for sponsorship outreach, tracking, and fulfillment across multiple events.
• Use Asana project management software to ensure transparent project tracking.
• Build and maintain tracking documents in Google Sheets or Excel.
• Collaborate with marketing, operations, and production teams to ensure sponsor deliverables are executed accurately and on time.
• Manage key sponsor accounts to ensure consistent communication, deliverables are met, and relationships are maintained.
• Oversee the full invoice lifecycle, including requesting, filing, tracking, and reconciliation to ensure accurate and timely payment collection.
• Act as a promoter representative for shows in Hamilton and surrounding areas as required.
• Collaborate with internal teams to support the planning and execution of new business and events in the Eastern Region.
• Assist the Events team with corporate and group sales initiatives as needed.
• Attend in-person meetings and site visits, as needed, in the Eastern Region.
• Perform other duties as assigned.

We Are Looking for Someone With:

• Minimum 3+ years of related experience.
• Experience working in cross-departmental teams or structures.
• Proven ability to manage multiple priorities and tasks simultaneously.
• Highly self-motivated, organized, and detail-oriented.
• Strong interpersonal communication skills, including tact, assertiveness, and the ability to communicate across all levels of an organization.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively as part of a team.
• Constructive problem-solving approach with creativity and adaptability.
• Comfort standing and/or walking for long periods during event execution.
• Work experience in live music and large-scale event environments considered an asset.
• Strong organizational skills and the ability to prioritize multiple projects effectively.
• Professional communication skills via Slack, Email, Google Meet, and Phone.
• Valid driver's license and access to a vehicle.
• Experience with HubSpot Sales considered an asset.
• Experience with Asana and/or Google Drive considered an asset.

What's In It For You?

• Participation in the MRG Travel Ambassador Program.
• A fun, inclusive, and casual environment with a close-knit team of creative, energetic professionals.
• Employee discounts to concerts, shows, and hospitality venues within The MRG Group.
• A welcoming and safe workplace where everyone can show up authentically and feel respected.
• Opportunities for career development and growth within a company that values innovation and initiative.

Thank you for your interest in MRG. Given the anticipated interest in this role, only those selected for an interview will be contacted.