Facility Coordinator

The Facility Coordinator is responsible for supporting the daily operations of the facility through administrative tasks, supply management, vendor coordination, and basic janitorial upkeep. This role ensures the building remains clean, stocked, safe, and well-maintained, while also keeping all maintenance activities on track.

About Us:
Van-Kam Freightways Ltd. (Van Kam) is one of the largest regional carriers in Western Canada specializing in less-than-truckload (LTL) transportation. With 8 terminal locations across British Columbia, we fulfill shipments to communities within 1-3 days throughout BC and Alberta. Between our own resources and our partner network, our coverage extends beyond Western Canada into the U.S. and Eastern Canada.

Key Responsibilities

Administrative Support

• Handle daily administrative tasks related to facility operations.
• Maintain organized records of maintenance schedules, service agreements, and facility documentation.
• Process and track work orders, service requests, and follow-ups.
• Assist internal teams with facility-related inquiries.

Facility, Supply & Janitorial Management

• Perform daily cleaning and maintenance of all facility areas, including entrances, offices, boardrooms, lunchrooms, washrooms, and stairways.
• Conduct routine tasks such as vacuuming, mopping, sweeping, dusting, surface sanitization, and waste disposal, ensuring a clean, safe, and professional environment.
• Restock washroom and kitchen supplies, monitor inventory, and notify management when replenishment is needed.
• Clean and sanitize kitchen appliances and shared surfaces.
• Complete periodic deep-cleaning tasks, including high-dusting, stain removal, disinfecting high-touch areas, and maintaining flooring standards.
• Inspect facilities to identify cleanliness issues, safety hazards, or minor maintenance needs, and report them promptly.
• Support minor facilities upkeep such as spot cleaning, tidying shared spaces, and ensuring meeting rooms are reset and presentable.
• Coordinate with management and vendors as needed to maintain facility standards and ensure smooth day-to-day operations.

Vendor & Service Coordination

• Serve as primary contact for external vendors, contractors, and service providers.
• Schedule, coordinate, and follow up on maintenance, repairs, and cleaning services.
• Review vendor invoices, confirm work completion, and assist with approvals.

Maintenance Tracking

• Keep maintenance logs updated and ensure timely completion of preventive and scheduled maintenance tasks.
• Report facility issues promptly and track resolution.
• Assist with health, safety, and compliance checks.

Qualifications & Skills

• Experience in facility coordination, administration, or janitorial work is an asset.
• Strong organizational and time-management skills.
• Ability to multitask and work independently.
• Effective communication and vendor-management skills.
• Basic knowledge of facility systems, maintenance, and cleaning procedures.
• Proficiency with MS Office (Outlook, Excel, Word).

Why Work for Van Kam?
There is a reason over 30% of our staff have been with us for more than 10 years

• Work-life balance. We treat our customers like friends and our employees like family. As a family-owned company, we understand the importance of work-life balance which is why we offer competitive time-off benefits and commit to providing a balanced schedule for our drivers – so they can spend less time on the road and more time with the ones they love.
• Competitive wages. We offer competitive wages and are committed to staying competitive within our industry.
• Benefits. We cover 100% of our employees benefit premiums and contribute to a company funded pension plan. Enjoy the benefits, all while keeping more of your paycheck in your pocket. 
• Development. True to our values, we are committed to helping our employees succeed. Whether it is through career growth and advancement opportunities or investing in your training and education, we are here to support you along the way.
• We care about the things that matter to you. We regularly send out surveys to our employees to understand their experiences and learn how we can make their time at work better. We work hard to have an open-door management policy and cultivate an environment that welcomes and supports new ideas and ways of doing things.
• Make a difference. Trucking is vital to our communities. Here at Van Kam, we serve a broad range of industries from forestry and mining to retail, food, and auto. Come to work every day knowing you are making a difference and contributing to our purpose of uniting communities and improving lives.
• Giving Back. Van Kam supports over 25 non-profit organizations and local charities each year through both financial contributions and volunteer efforts. We also match employee donations up to $150 per employee per year to ensure we can support the organizations that matter to you.
• Environmental Sustainability. We have Green Initiative programs to limit our carbon footprint which include things like governing road speeds to reduce fuel consumption, equipping new tractors with clean emissions technology and investing in technology to limit paper use, just to name a few

#INDHP

Job Location

Surrey, BC