Publications Specialist

6 hours ago

Markham, Ontario, Canada Morson Edge (Canada) Full time $60,000 - $80,000 per year

Location:
North York, ON – Hybrid

Contract Duration:
6-12 months with a possibility of extension

Working Hours:
M-F 40 hours per week

Pay Rate:
$29.15/hour

Job Title:
Publications Specialist

Position Summary

To provide timely and efficient document publication services to all departments, with the prime objective of converting draft text and graphics content into high quality customer deliverables as per company standards.

Also, support the administration of technical documents, drawings and software archives: electronic, on-site, and off-site.

Key Areas of Responsibility

  • Format, edit, and publish technical documents as per company format standards, ensuring on-time delivery in accordance with project deadlines
  • Ensure proper document revision control following Engineering Change Control processes
  • Provide assistance to staff as required on:

a. Desktop publishing tools

b. Document creation and update processes

c. Company archive access

  • Acquire and maintain updated knowledge of tools & applications, such as Livelink, ClearQuest, Shared Palma, SharePoint, Nitro, DOORs/Polarion, Citrix account, Web Cloud, etc.
  • Convert legacy document data in various formats (e.g. WordPerfect, DOORS) into current company standard formats (e.g. Word, Visio, PDF, etc.)
  • Verify, validate and maintain all soft copies of current drawings
  • Support IT for traceability of Library archives and workflows
  • Update and maintain databases for all released drawings, including off-site Archives
  • Control released software issued on physical/magnetic media (e.g., diskettes, tape, hard drive, CDs, etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.)
  • Log and file HW ECNs, verifying attachments are present
  • Providing copies (hard or soft copy) of archived items as required.

Key Requirements:

  • Undergraduate degree or post-secondary diploma in a relevant field
  • 2 years' experience with documentation control
  • Excellent written and verbal English
  • Advanced computer literacy – Microsoft 365 (Excel, Word, SharePoint, Visio etc.), Nitro
  • On-time completion & delivery of tasks with short and firm deadlines
  • Manage priorities with competing deadlines, across multiple projects
  • Maintain high quality of work under pressure
  • Ability to work with minimal supervision and co-ordinate with all team members
  • Meticulous attention to detail, ensuring accuracy, quality, and compliance to internal guidelines/directives
  • Strong administrative skills including organization, problem-solving, time management, and effective communication.

Preferred Skills

  • Experience editing and formatting documents/drawings; technical content preferred
  • Familiarity with Engineering tools, e.g. ClearQuest, Shared Palma, DOORS
  • Advanced level skills in document and file management/control tools, e.g. LiveLink, SharePoint, JFrog Artifactory
  • Bilingual proficiency in French and English is a definite asset
  • Proficiency in Spanish, Cantonese, Mandarin, and Arabic, in addition to English, may be desirable.
  • Candidates with an innovative & growth-oriented mindset, open to continuous learning, especially in the area of new AI technologies and skills, will be given priority for this role.

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