Mail Services Sr. Coordinator

Mississauga - Ontario - Canada

About The Role
As a CBRE Mail Services Sr. Coordinator, you will assist with providing administrative support to a large team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function, or individual contributor.

What You'll Do

• Ensure that all packages received and delivered arrive the same day or advise the consignee of next-day

arrival.

• Bring mail, packages, copy products, and stationery to assigned groups or locations as per the daily

schedule.

• Ensure all shipped packages are protected against damage.
• Apply appropriate postage amounts and required identification to outgoing mail and packages.
• Stock copy rooms and provide first communication for copier fleet production.
• Check daily and replenish, if necessary, all mail and postage supplies.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively

present information to an internal group.

• Use existing procedures to solve straight forward problems while having a limited opportunity to

exercise discretion.

• Impact through clearly defined du es, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and

guidance.

• Assist concierge in general clerical du es. This includes tracking packages, pos ng mail, arranging

messenger services, and providing notary services.

• Schedule and coordinate on-site meetings. This includes reserving multiple conference rooms, ordering equipment, and coordinating catering needs.
• Perform administrative du es specific to the department such as conducting research, updating

databases, and preparing collateral materials for mass mailings.

• Receive and direct incoming calls and visitors to appropriate personnel.
• Oversee opening, sorting, priori zing, and distributing inbound mail.
• Coordinate services for outbound mail.
• Understand work routines and standards and apply skills and knowledge in a range of processes,

procedures, and systems.

• Dra reports and correspondence; Answer common inquiries or complaints from clients, co-workers,

and/or supervisors.

• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance

What You'll Need

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work rou ti nes and standards and applying skills and knowledge in a

range of processes, procedures, and systems are required.

• Ability to explain detailed and complicated informa ti on within the team in a clear and concise manner.
• Advanced knowledge of Microso ft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organiza ti onal skills with a robust inquisi ti ve mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
• Excellent communica ti on skills to exchange straigh tf orward and complex informa ti on.
• Ability to follow basic work rou ti nes and standards in the applica ti on of work.
• Intermediate problem-solving skills with the capacity to review and select solu ti ons from available op ti ons without supervisory approval.

Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers
Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

The posting is for an existing vacancy with the organization.

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The salary range being offered for the Mail Services Sr. Coordinator role is between $30,000 annually and $40,000 annually. The compensation that is provided to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

This is a 30 hour work week, Monday to Friday, 6 hours a day.

Equal Employment Opportunity Statement:
CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations:
CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at Via telephone at Canada) and U.S.)

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