Operations Staff Assistant III

Company Overview
At Benjamin Moore, our success is attributable to the employees who dedicate their time and talents to the brand and exemplify our core values of openness, integrity, community, excellence, and safety. Benjamin Moore employees enjoy a competitive and well-rounded benefits package, career development options, business resource groups, and opportunities to come together and connect with colleagues. We facilitate growth, development, and purpose for all through an inclusive and engaging workplace.

Join us and be part of a brand that inspires creativity, innovation, and passion while supporting locally owned stores in 65 countries.

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The Operations Staff Assistant III acts as support to all departments to effectively service Benjamin Moore's internal and external customers. Position requires professional demeanor, strong communication and interpersonal skills to oversee the facility main office area supporting the facility management team. To include overseeing all office administration, time and attendance, PTO call off sheets, partner with corporate payroll to address all pay practices, partner with recruiters, hiring managers, and HR with recruiting/onboarding activities for new hires, maintains and files documents into all employee P-files and assures compliancy, coordination of temporary workforce with hiring managers, supports corporate benefits group with medical leaves, wellness and benefits communications, supports/coordinates facility engagement activities, supports EHSS administration as needed, accounts payable, creating and maintain weekly/monthly reports supporting Management.

Responsibilities
General Office Support:

• Position is located in Whitby and supports 7 Canadian Distribution Centres.
• Greet all onsite visitors, contractors and maintains visitor logs.
• Basic office duties, answers telephone inquiries, manages incoming and outgoing mail, and ship courier packages
• Process and submit invoices, SAP experience is a plus.
• Preparing reports as needed.
• Coordinates plant meeting/activities.
• Ensures efficiency of office equipment and quantity of office supplies
• Administrative support to EHSS as needed and actively applies knowledge gained through Benjamin Moore's Health and Safety programs.
• Coordinates office and meeting functions including lunch, agenda etc.
• Other duties as required.

Internal Administrative Support:

• Maintain, support and partner with department managers to enter/track payroll information and submit accurate payroll hours.
• Be a point person to provide guidance and answer questions as needed for employees for payroll, wellness, and corporate benefits questions.
• Works with payroll, benefits and HR to accurately update employees' PTO and medical leaves, time and attendance.
• Assists with STD/LTD and WSIB as applicable.
• Admin will partner with management to maintain call-out sheets for attendance.
• Partners with management to recruit and coordinate the temporary workforce and tracks hours, submits hours to temporary agency, provide information to management regarding the cost of temporary workforce and total hour spreadsheet.
• Administers monthly reports for overtime and temporary labor as requested by management.
• Maintain on site personal and medical files to assure in compliance. At the end of each year, Admin will ensure all P files and medical files for termed employees are shipped to corporate HR to be stored.
• Assists recruitment, hiring manager and facilitates leaders to coordinate hire dates, send welcome emails to all new hires, conduct HR pre-employment onboarding of all fulltime new hires and temporary hires first week of employment, enter and maintain employee schedules as needed in time and attendance.
• Assign EE badges/timecards for all employees, temp employees, contractors and visitors.
• Partner with corporate benefits/HR to support onsite wellness activities, DEI and employee benefit activities onsite as needed.
• Assists Management and HR with various administrative office task as needed.
• Maintain engagement calendar and assist with facility celebrations and employee onsite functions.

Qualifications
Job Requirements:

• High school degree or GED required, Post secondary degree in business is preferred.
• 2+ years administrative experience required, inventory control is a plus.
• HR administrative assistant experience preferred.
• Strong computer skills including Microsoft Office.
• SAP experience preferred.
• HRIS/Dayforce experience preferred.
• Strong communications skills, both verbal and written.
• Exceptional multi-tasking, time management, organizational, and interpersonal skills.
• Ability to work in a fast-paced environment.

Compensation Philosophy
At Benjamin Moore, our brand represents excellence, and we strive to provide a comprehensive total rewards package to match. In addition to a competitive base salary, every exempt and non-exempt role in our organization is eligible for a performance-based annual raise and bonus in recognition of their efforts that contribute to the success of our organization. We conduct regular pay audits using external market data and internal comparisons to ensure our employees are compensated fairly and equitably.

The hourly pay rate will be carefully considered based on a wide range of factors, including your skills, qualifications, experience, job location, and other relevant factors.

In addition to our monetary compensation package, Benjamin Moore provides a full range of benefits that are personalized to support you physically, financially, and emotionally, through both the big milestones and in your everyday life.

Benefits include, but are not limited to, the following:

• Medical/Dental/Vision
• RRSP match
• PTO starting at 3 weeks' vacation + (7) paid holidays and (5) personal days
• Employer-paid life insurance
• Tuition reimbursement
• Eligible for year-end bonus

You can view Benjamin Moore website by clicking the following link:

Engagement, Inclusion + Social Impact
At Benjamin Moore, we don't just accept difference — we celebrate it, support it, and thrive because it benefits our employees, customers, and community. We remain steadfast in our commitment to cultivating an environment where all are provided the tools and opportunities to thrive in the workplace. Our efforts allow each of us to authentically live our corporate values of Openness, Integrity, Community, Excellence, and Safety.

Our Social Impact initiatives, including strategic partnerships, in-kind donations, and volunteerism, further amplify our ability to positively impact the lives of our stakeholders. We believe that fostering a culture of inclusion and belonging is the right thing to do and essential for our continued success.

Student Loan Repayment Assistance Program
Benjamin Moore provides Student Loan Repayment Assistance Program to support eligible active employees who graduated from an accredited post-secondary educational institution. The Repayment Program is intended to contribute to reducing employee's student loans. The Company follows all rules and regulations concerning the taxability of student loan repayments provided under applicable law.

EOE
Benjamin Moore is an equal-opportunity employer that is committed to a culture of inclusion and belonging. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Our commitment to these principles means all employment decisions are made based on qualifications, merit, and business needs .