People Systems Analyst

About Coolit Systems Inc.
Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of "The Americas' Fastest Growing Companies 2023" by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

Role
WHAT YOU'LL DO:
We are seeking a skilled People Systems Analyst to support and enhance our HRIS and People Systems. This role maintains data accuracy, system integrity, and security across platforms while partnering with HR, IT, Finance, and business leaders. You will optimize system configurations, support upgrades, and deliver clear reporting and dashboards that advance our People Analytics strategy. Acting as a trusted advisor, you will translate business needs into system solutions, improve processes, and enable data‑driven decisions across the organization.

Responsibilities

• Maintain data integrity and information security of our HRIS (UKG, Deel) and People Systems.
• Develop, maintain, and optimize HRIS reports and dashboards to support HR, Payroll, Finance, and business leaders.
• Ensure data accuracy and integrity across all HRIS modules including HR, Payroll, Benefits, Talent, and Time & Attendance.
• Support system upgrades, configuration changes, and new module implementations.
• Build, maintain, and optimize reporting practices and dashboard to support our evolving People Analytics strategy.
• Support in extracting data and using it to deliver clear & insightful reporting in partnership with our People and Finance teams.
• Create intuitive dashboards, visuals, and self-service tools that provide meaningful insights across recruitment, talent management, compensation, and overall workforce performance.
• Establish and maintain project-specific KPIs, ensuring dashboards and reports are well documented, thoroughly tested and optimized to monitor performance.
• Collaborate with internal stakeholders across departments to assess business needs and translate requirements into system solutions.
• Ensure the accuracy, consistency, and usability of people data across the HRIS and reporting environment, enabling leaders to make confident, data driven decisions.
• Maintain system security, permissions, and user access in alignment with internal controls and regulatory requirements

Who You Are
Basic Qualifications:

• Post secondary diploma or degree in HR, IT or related field.
• 3-5 years designing, developing and deploying complex BI solutions with a strong foundation in both HR processes and data analysis, with the ability to bridge technical and functional perspectives.
• Strong hands-on experience with HRIS including configuration, reporting, and data structures; skilled in troubleshooting and recommending enhancements.
• Demonstrated ability to design and develop efficient and effective dashboard and reports using data visualization best practices.

Preferred Qualifications

• Experience working in global organizations or across multiple locations.
• Knowledge of Temporary Foreign Worker application processes & Labor Market Impact Assessment submissions.
• Experience working with UKG, Deel, BIS and NetSuite are preferred.

Skills

• Strong technical, analytical and problem-solving skills
• Exceptional interpersonal and communication skills.
• Self-motivated, able to work independently, and effective in a team-oriented environment.
• Ability to manage multiple priorities, meet deadlines and support stakeholders in a fast-paced environment

WHY COOLIT?
We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.

We are a company that is full of vibrant, innovative people who love what we do.

Benefits

• Vacation and flex days, and paid company-wide shutdown during the holiday season.
• Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day.
• Dress for your day – in a casual yet professional environment.
• Retention rewards like "The Big Coffee Break" that reward tenure with additional vacation time and a monetary bonus.
• Employee ownership program.
• Company-funded RRSP contributions to support your long-term financial goals.

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks including criminal records check and education.