Council Administrator

Closing Date: December 14, 2025Position Type: Permanent Compensation: $62,875 - $72,916Work Location: On-site

We have an exciting opportunity for a Council Administrator to join our team. Responsibilities will include:

• Provide regular and confidential administrative support to the Mayor and Councillors to
  
  assist them in conducting their Council business including calendar, travel, meetings, and
  
  event coordination;
• Document and track citizen inquiries in consultation with the Legislative & Corporate
  
  Records Officers;
• Compile internal and external information and circulate to all stakeholders;
• Administer records management, both electronic and hard copy;
• Compile promotional material for the Mayor and Council as needed for their events;
• Develop and maintain databases and records management that complies with Town RMS
  
  Policy;
• Create standardized Town documents such as letters or forms, creating basic original
  
  documents or modifying standard documents, modify formatting, respond to e-mails,
  
  attend and document meetings, etc;
• Support the adoption and use of digital tools and AI-supported administrative systems to assist
  
  with document drafting, summarization, and workflow improvements
• Entering data into new or pre-established spreadsheets, existing Town systems or
  
  software, tracking data such as performance metrics, tracking costs, etc;
• Prepare and develop presentations using source information or guidelines provided by
  
  requestor;
• Conduct routine research for the Mayor and Council;
• Routine contract administration;
• Proactively identify areas or processes for improvement or updating;
• Provide financial support and
• Ensure all activities are conducted according to OH&S and Town standards.

Job Posting ID

3225P

Hours of Work

37.5

Number of Openings

1

Standby Rotation Required

No

Driver's Abstract Required

No

Police Record Check Required

Yes

• An excellent pension plan
• Career development
• Competitive salary
• Comprehensive health, dental, paramedical
• Flexible work schedule

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is equivalency to:

• Diploma in Office Administration, Business Administration or related field.
• 3 or more year's related work experience representing continuous learning.
• Discretion, diplomacy/sensitivity and maintaining confidentiality.
• Problem-solving abilities.
• Can work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong customer service skills.
• Attention to detail and accuracy in data entry and recordkeeping.

Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks' strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town's work culture.

Interested applicants are invited to submit a cover letter and resume through our online application by the closing date listed. We will not accept late applications, and we will only reach out to those selected for an interview.

The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.

• We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
• If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
• All information received in relation to accommodation will be kept confidential.

Last Updated: December 1, 2025