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HR Assistant
2 weeks ago
Why Apply
Work with a growing national team dedicated to reconciliation at the First Nations Financial Management Board (FMB). We support First Nations in developing and implementing sound administrative governance and finance practices, that are fully optional and provided free to First Nations. The FMB was created under the First Nations Fiscal Management Act ("FMA") in 2006, and has been serving First Nations ever since. FMB values its staff, and offers flexible work hours, generous extended benefits, vacations, matching RRSP contributions, and opportunities for professional development and career growth. If you want to make the most of your skills and expertise while growing your career, we want to work with you. A career at FMB is an opportunity to be part of a talented, diverse and inclusive team doing transformative work on a national scale.
Position Overview
Reporting to the Associate Director, People & Culture, the HR Assistant is responsible for assisting the Associate Director, People & Culture and the HR Generalist with support of the overall provision of HR services, policies, and programs for the First Nations Financial Management Board (FMB).
The position functions in a fast paced, high-volume environment where considerable attention to detail and the ability to handle highly confidential material is required to maximize the effectiveness of FMB Human Resources team. The HR Assistant is expected to be customer service-oriented and exhibit a high degree of diplomacy and discretion.
Accountabilities
Administrative/HRIS
Create, organize, maintain, and coordinate employee and office records and files;
Locate filed materials upon request, ensuring that materials are given only to authorized parties;
Prepare Word, Excel, and PowerPoint documents as directed;
Proofread HR-related documents;
Audit HR policies and procedures in place and provide suggestions on updates and/or improvements;
Assist with regular research and compliance initiatives regarding HR issues;
Maintain current knowledge of HR systems and tools, and demonstrates an ability to access required information;
Provide appropriate guidance and support to employees to ensure proper use of HR systems;
Maintain currency with emerging trends, developments, methods, and technologies in the Human Resource field;
Participate in various committees as needed.
Recruiting
Support the recruiting strategy to ensure FMB attracts high caliber talent in a timely manner by supporting the recruitment process with:
Post and distribute vacancies and recruitment information
Monitor job posting, advertising externally as needed
Sort resumes
Conduct phone screens
Schedule interviews
Create draft interview questions
Complete criminal reference checks
Complete reference checks
Draft offer letters
Complete and distribute regret letters
Support orientation of new employees;
Prepare application, vacancy, and job fair materials as needed;
Determine sourcing & attraction strategies/methodologies to increase FMB's ability to attract, source and recruit indigenous candidates;
Create, review and update job descriptions when requested.
Employee Recognition and Engagement
Support and create initiatives in Employee health, safety, and wellness;
Support the increase of Indigenous Culture and Culture Awareness within FMB staff;
Enhance job satisfaction by resolving issues promptly, researching new perks and benefits and recommending employee training as needed;
Support employee retention and appreciation initiatives;
Ensure effective exit interviews and provide management with analysis and recommendations;
Assist HR Manager(s) with training program development;
Assist with employee training upon request.
Qualifications
Post-Secondary Education in Human Resource Management from a recognized educational institution;
CPHR or working towards it is an asset;
Two (2) years recent related HR experience;
Proficient working skills of complex HRIS systems (Dayforce preferred), Microsoft Suite and Adobe Products;
Excellent communicator with a strong command of written and spoken English; French language skills considered an asset;
Exceptional relationship building skills;
Strong organizational skills with attention to detail;
Excellent judgment required to provide sound direction and advice on a variety of human resources issues;
Knowledge of employment/labour laws and general human resources policies and procedures;
Experience working with information and data management systems an asset;
Experience working with Indigenous Governments, organizations and communities considered a strong asset.
What we Offer
Salary and annual bonus eligibility;
Flexible 37.5-hour work week
Employer paid extended benefits;
Matching RPP contributions;
Annual vacation allowance and generous paid stat & non-stat days;
Work-life balance;
Remote or hybrid work arrangements depending on location;
Professional development & career growth opportunities.
Work Conditions
This position is based in West Vancouver, British Columbia, Winnipeg, Manitoba, Ottawa, Ontario or Montreal, Quebec;
National travel may be required.
FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent will be given preference.
