Project and Production Specialist

This competition is open to members of the public (external competition)
About The Role
Under the direct supervision of the Director, Communications, the Project and Production Specialist is responsible for:

• Leading, overseeing and ensuring the successful delivery and management of single or multiple sectional-level transformative communications projects within scope, quality, time and budget constraints.
• Maintaining a project portfolio, and provides status and progress updates to the communication management team, on a regular basis.
• establishing project internal communication strategy and plan and manage communications with project stakeholders.
• Actively collaborate in the development and implementation of qualitative and quantitative performance reports for all content and communications distribution channels of the Canada Council for the Arts (e.g., media, website, social media, newsletters, and other bulletins, etc.).
• Actively contribute to the implementation and maintenance of tools and mechanisms aimed at improving the planning and monitoring of the section's activities.
• Managing financial and human resources for corporate projects.
• Documenting requirements, defining scope and objectives, drafting reports communicating with stakeholders, developing governance frameworks and standard processes for all projects.
• Collaborating with multiple project teams across different units and provides unique oversight and perspective to maintain a common goal while increasing knowledge, communication, and awareness between team members and client.
• Maintaining documentation for projects
• Performing other related duties.

Education

• College diploma in communications, marketing or related field combined with seven (7) years of experience in managing projects.
• Project Management Professional (PMP) certification or equivalent is a requirement.

Experience

• Five (5) years of experience leading large and complex multi-channel digital projects in an agile context.
• Five (5) years of progressive experience working in digital marketing coordination or production environment.
• Experience working shoulder to shoulder with different communication-related disciplines, including content, design, production, and/or digital marketing.

Knowledge

• Strong knowledge of project management methodologies, process groups and knowledge areas as defined by the Project Management Institute (PMI) Body of Knowledge, including:

• Ability to develop project charters and plans, specifying goals, objectives, scope, budget, scheduling, deliverables, timelines, work breakdown structures, risk mitigation strategies, contingency plans, use cases, test cases, and training needs, as necessary.

• Ability to understand business goals, set the project vision and manage the delivery of a product/service fit for purpose.
• Ability to manage cross-functional project team resources (internal and third parties) and to perform resource effort estimation, resource leveling and project resource cost planning and control against budget overrun.
• Ability to lead meetings, communicate ideas or positions effectively in a persuasive and authoritative manner that builds support, agreement and commitment.
• Ability to proactively identify risks and develop risk management strategies and plans.

• Ability to manage tasks effectively by delegating and following on progress.

• Strong knowledge of communication project and production best practices as it relates to digital platforms, products, processes, and work flows.

• Strong knowledge and understanding of working to support business needs, with the ability to establish and maintain a high level of project stakeholder trust and confidence.

Skills & Competencies

• Ability to manage procurements and contracts with third party suppliers.
• Highly developed and extensive facilitation, presentation, collaboration and consensus-building skills.
• High level of autonomy, strategic thinking, problem-solving, judgment, tact, and creativity.
• Strong self-motivation balanced with a desire to achieve team goals.
• Strong organizational skills to manage and monitor multiple projects simultaneously.
• Strong and effective verbal and written communication, negotiation and conflict resolution skills and the ability to interact professionally with a diverse group of executives, managers, project team members, and subject matter experts.

Bilingual Requirements
This position may require the use of both official languages. The requirements in the second official language are:

• An intermediate level in reading comprehension (B)
• An intermediate level in writing (B)
• An intermediate level in oral (B)
• Important: Please submit your resume and a cover letter clearly demonstrating how you meet the above qualifications for Education and Experience. Please note that selection for further consideration will be based solely on the information provided in your cover letter, resume and application.

We are committed to providing a workplace that is inclusive and accessible to all. Should you require accommodation during the recruitment and selection process, please contact the Council directly.

For people who are Deaf, hard of hearing, or TTY users, please use your preferred MRS (Message Relay Service) or IP service to contact us.

The Canada Council for the Arts is committed to building a skilled and diverse workforce that reflects the individuals and communities we serve. We invite applications from individuals with any combination of backgrounds, origins, identities, and forms of self-expression. The Council is committed to enhancing the representation of the following groups within its workforce: Indigenous people, Black people, racialized people, Deaf people, people with disabilities, women, and members of 2SLGBTQI+ and gender-diverse communities.

We encourage you to include information on how you identify in the Voluntary Self-Identification section of the application form. This information is used during the recruitment process to enhance representation of historically underserved and marginalized communities, as per the Employment Equity Act and the Council's ongoing commitment to equity. This information is also used for reporting at an aggregate level.

Please note that all persons requiring accommodation and/or assistance in completing the Canada Council's Careers application process are welcome to contact
the Council
for support.