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Documentation Clerk

2 weeks ago

Richmond Hill, Ontario, Canada Extendicare Full time $45,000 - $55,000 per year

Job Description 

RESPONSIBILITIES

· Perform clerical duties including preparing daily, weekly, bi-weekly and monthly reports, attendance records, typing, word processing, photocopying, faxing, new employee documentation, and filing

· Prepare, organize, communicate, and maintain monthly care conference schedules in consultation

· Direct all incoming calls, record and distribute messages in an accurate and timely manner

· Preparation and organization of orientation program

· Processing of HIN claims

· Organization and medical records management

· Monitor front entrance for all residents at risk for elopement

· Understand and maintain staffing schedule in accordance with applicable collective agreements and Extendicare policies for the Nursing Department.

· Provide coverage for the FT DOC/Scheduling clerk and accurately complete the payroll and all related tasks meeting deadlines as required for the Nursing Department

· Greet and direct all visitors and calls to ensure that the reception area is staffed as directed

· Assists with ordering, receiving, distribution and maintaining organized storage of all nursing supplies and continence care program supplies

· Typing, distribution and printing of agendas and minutes for various committees as assigned

· Adhere to all department and home-wide policies and procedures, legislated requirements, Accreditation Canada standards.

· Maintaining positive relationship with nursing staff

· Performs other duties as assigned

QUALIFICATIONS

· Minimum Secondary School Graduation Diploma; Post-secondary business office courses preferred

· Excellent computer skills and demonstrated experience with Microsoft Office (Excel, Word, PowerPoint), Outlook

· Understanding of long-term care and geriatric care

· Minimum 1-2 years office, payroll and scheduling experience is essential

· Ability to work independently and as part of a team

· Ability to present information clearly and effectively both verbally whether in person or over the phone, and in writing; an active listener who projects a pleasant, friendly demeanor

· Ability to work effectively with a positive attitude in a fast-paced environment

· Excellent analytical, organization, planning, problem-solving, time-management and critical thinking skills

· Working knowledge of collective agreements in a unionized environment

· Excellent interpersonal and communications skills

· Organizational skills are essential

· Working knowledge of inventory management systems an asset

· Background in human resources an asset

· Able to maintain a positive attitude while under pressure

· Able to work flexible hours - work every other weekend

Time Type:

Part time

When you choose to build your career with Extendicare, you're joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. 

If you have a passion for caring, turn it into a rewarding career with Extendicare 

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.