HR Specialist

About FMAA

Fort McMurray Airport Authority is more than planes and a runway, it is a major economic engine that strives to serve its community. We are driven by our values and motivated by our vision. We are a small team working hard to create the best possible customer experience for passengers and visitors alike.If you are looking for an organization where you can grow and be empowered to reach your very best, we might be the place for you This position gives those interested in aviation a close-up view of airport operations and can lead to more advanced roles in the industry.

The Role

This is a part-time opportunity for an HR Specialist to support day-to-day HR administrative functions, including recruitment coordination, employee file management, onboarding assistance, and general HR office duties. The role is 3 days per week at 7.5 hours per day with an hourly wage that is highly competitive for the role.

Key Functions and Responsibilities

• Coordinating full-cycle recruitment for airport administrative, operations, and specialized roles, including job postings, screening, testing coordination, interviews, and references.
• Preparing employment offers, contracts, and onboarding packages in accordance with airport authority policies.
• Maintaining personnel files, training records, medical and security documents, and confidential HR data.
• Assisting with HR policy development, regulatory updates, and communication to staff and management.
• Supporting benefits administration, attendance tracking, and employee status changes.
• Supporting performance management processes, corrective action documentation, and training compliance.
• Preparing HR metrics and reports for leadership, including staffing levels, turnover, training compliance, and safety-related HR data.
• Providing HR guidance to operations supervisors and frontline airport personnel.
• Coordinating staffing needs, shift coverage, training updates, and certifications required for airside and terminal operations.
• Supporting accident/incident documentation from an HR perspective, ensuring proper reporting and follow-up.
• Assisting with workplace investigations involving operational staff, ensuring confidentiality and compliance with policies.
• Supporting return-to-work programs and modified duties for staff working in safety-sensitive or regulated roles.
• Assisting with onboarding security requirements, including issuing RAICs, AVOP documentation, and access badges when required.
• Ensuring all employee access records, renewals, and security clearances comply with Transport Canada standards.
• Assisting with compliance audits related to airport access control and documentation.
• Others duties and responsibilities as required and assigned.

Core Competencies and Personal Characteristics

• Time Management
   – Able to manage multiple HR tasks, regulatory deadlines, and onboarding requirements simultaneously.
• Communication
   – The ability to maintain positive working relationships through positively resolving conflicts, expressing oneself verbally and in writing in a clear and organized manner.
• Confidentiality
   – Maintains strict confidentiality, particularly regarding security clearances, incident files, and personnel matters.
• Attention to Detail
   – Ensures accuracy in regulatory documentation, records management, and HR reporting.
• Problem-Solving
   – Addresses staffing, scheduling, and employee relations issues with sound judgment.
• Adaptability
   – Comfortable in a fast-paced, 24/7 airport environment with competing priorities.
• Documentation & Policy Writing –
  Produces and maintains accurate, organized, and compliant records, reports, and employee files; drafts and updates HR policies and procedures in accordance with regulatory and operational requirements.
• Interpersonal Skills
   – Builds strong working relationships across departments, including operations, maintenance, and security.

REQUIREMENTS:

• Post-secondary degree, diploma, certificate, or equivalent combination of education and experience in Human Resources or a related field.
• Two (2) to three (3) years of HR experience; airport, aviation, municipal environment experience considered an asset.
• Knowledge of provincial employment legislation, HR best practices, and Transport Canada security requirements.
• Experience working with ADP or HRIS systems, applicant tracking systems, and digital record-keeping.
• Strong communication, documentation, and confidentiality skills.
• Ability to obtain and maintain a Restricted Area Identity Card (RAIC).