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JOB SUMMARY

The Procurement Coordinator plays a vital role in supporting the procurement function for a large-scale aviation infrastructure project based in Mississauga. The Procurement Coordinator is responsible for vendor pre-qualification, tender issuance, commercial evaluation, and contract administration to ensure all procurement activities align with project timelines, budget, and compliance standards. The ideal candidate brings experience in complex construction environments, strong commercial and technical acumen, and the ability to work collaboratively across functions to ensure that the procurement activities are aligned with project objectives and deliver best-value solutions.

RESPONSIBILITIES

  • Support the preparation and issuance of procurement strategies and tender packages for goods and services required for project execution.

  • Coordinate the pre-qualification of bidders and manage the tender process using electronic quotation systems.

  • Collaborate with stakeholders to ensure all technical, commercial, and schedule requirements are captured in tender documentation.

  • Perform commercial evaluations of bids and contribute to vendor selection by presenting best-for-project options.

  • Maintain clear communication with vendors and internal departments regarding procurement timelines, clarifications, and deliverables.

  • Support the negotiation and execution of vendor contracts, including pricing, delivery schedules, and payment terms.

  • Track procurement activities, including vendor performance and delivery timelines, to ensure compliance with project requirements.

  • Assist in the preparation of purchase orders using SAP and ensure alignment with project controls and financial systems.

  • Participate in kick-off meetings and coordinate the handover of executed contracts to the subcontracts administration team.

  • Monitor and address procurement-related risks and escalate concerns appropriately to project leadership.

  • Support stakeholder and client reporting by compiling procurement metrics and progress updates.

  • Maintain organized procurement records and ensure adherence to internal controls and regulatory standards.

  • Contribute to process improvement initiatives and actively participate in procurement-related working groups.

  • Deliver procurement outcomes aligned with total cost of ownership and value-for-money principles.

WORK CONDITIONS

The position is based at our offices in Mississauga, Ontario, with regular visits to project sites and occasional supplier or vendor meetings as required. This position is 5 days per week with core hours between approximately 8:00 am–5:00 pm with 1 hour for lunch or as agreed upon with your manager. All employees must complete a RAIC and Criminal background check.

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES

  • Post-secondary degree or diploma in Supply Chain, Business Administration, Engineering, or a related field.

  • C.P.P., SCMP or equivalent professional designation is considered an asset.

  • 3–5 years of procurement experience in construction or large infrastructure projects.

  • Familiarity with procurement software systems and enterprise tools such as SAP.

  • Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint.

  • Demonstrated negotiation and communication skills.

  • Strong organizational and time management skills, capable of managing multiple priorities in a high-paced environment.

  • Understanding of procurement regulations, best practices, competitive bidding, and contract terms.

  • Ability to analyze data, evaluate risk, and recommend procurement strategies aligned with project objectives.

  • Experience working in collaborative environments with diverse stakeholder groups.