Finance & Admin Coordinator

1 week ago

Dartmouth, Nova Scotia, Canada Anvil Construction Ltd. Full time

About Anvil Construction

At Anvil Construction, we're building more than buildings — we're building careers and communities.

We specialize in commercial cladding for multi-residential, medium, and high-rise projects across the Halifax region. Our team takes pride in doing great work, staying safe, and continuously improving. We believe that blue-collar careers should be respected, rewarding, and worth building a future around.

We're now looking for someone who shares those values and can become the
heartbeat of our office
— the person who keeps our finances, paperwork, and systems organized so the rest of the company can keep moving forward.

The Role

The
Finance & Admin Coordinator
is the anchor of our office — a detail-oriented, proactive professional who keeps the books accurate, the paperwork clean, and the team accountable to our commitments.

You'll start part-time (around 20–25 hours/week) with flexible scheduling, and as our systems and projects grow, the role can naturally expand to full-time.

This is ideal for someone who takes pride in keeping things organized, accurate, and on track.

What You'll Do

Bookkeeping & Finance

  • Manage all day-to-day bookkeeping in
    Sage 50
    — payables, receivables, reconciliations, and payroll preparation.
  • Track and code project costs; support invoicing and collections.
  • Prepare monthly summaries and ensure everything is ready for our accountant.

Administration & Organization

  • Maintain clean, consistent job folders and document control on our server and company systems.
  • Handle insurance renewals, WCB, memberships, and supplier documentation.
  • Keep the office organized, stocked, and running smoothly.

Accountability & Systems

  • Manage the central
    "hub" of company information
    — ensuring project, HR, and finance data is current.
  • Support our
    accountability system
    by tracking goals, reminders, and due dates.
  • Help the team follow through on commitments — friendly nudges, reminders, and updates.

What You Bring

  • 3–5 years of bookkeeping experience (Sage 50 required).
  • Experience in construction, trades, or other project-based businesses is a strong asset.
  • A love of order, accuracy, and follow-through.
  • Comfortable with Microsoft Excel, Google Workspace, and document management.
  • Trustworthy, discreet, and dependable — someone who takes ownership of their work.
  • A warm, organized personality who likes supporting a team and takes pride in doing things right.

What's In It For You

  • Flexible, part-time hours (20–25 hours/week to start) with opportunity to grow into full-time.
  • Work directly with the owner of a growing company that values honesty, craftsmanship, and continuous improvement.
  • A calm, respectful workplace where your contribution truly matters.
  • Competitive pay and long-term stability.

If you're the kind of person who naturally brings order to a busy team, enjoys bookkeeping, and takes pride in keeping a company organized and accountable — we'd love to hear from you.

Apply with your resume and a short note telling us why this role feels like a fit for you.

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