Records and Information Management Coordinator

Recruitment Details
Records and Information Management Coordinator
Winnipeg Fire Paramedic Service
Posting No.: 126617
The City of Winnipeg is a vibrant and dynamic organization with many opportunities
We offer a diverse and welcoming work environment that delivers quality services to our citizens.
Department:
Winnipeg Fire Paramedic Service

Designated Work Location:
On site; 185 King Street

Position Type:
Permanent, Full-time position

Salary:
$78, $105,227.49 Annually (WAPSO Grade 4)

Employee group: WAPSO
Posting No.: 126617
Closing Date: January 23, 2026
Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits. We take pride in fostering a respectful, diverse, safe, and healthy workplace where our employees can thrive and achieve their full potential.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self- declare.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, preference will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile
The Records and Information Management (RIM) Coordinator is responsible for the overall life cycle management of all records created and maintained in the Department and for the coordination of access to information and protection of privacy matters within the Department under The Freedom of Information and Protection of Privacy Act (FIPPA) and the Personal Health Information Act (PHIA). This includes planning, implementing and administering the Department's records policies, procedures and standards, managing records related to records management software (including implementations and upgrades), coordinating the training of end-users and managing related vendor relationships. The RIM Coordinator is responsible for overseeing responses to all Departmental FIPPA and PHIA requests, privacy audits, and supporting Privacy Impact Assessments. This would also include adherence to the City's overall archives control system (both hard copy and electronic).

As The Records And Information Management Coordinator, You Will

• Develop, manage, and maintain the records and information management program for the Department.
• Coordinate access to information and protection of privacy matters within the department and ensure compliance as per legislation (FIPPA and PHIA).
• Be responsible for overseeing and evaluating projects as they pertain to records and information management.

Your Education And Qualifications Include

• Post-secondary education in a related field or an equivalent combination of related education, training and experience.
• Certified Records Manager designation and/or Information Governance Professional is preferred. Must obtain the designation of Information Governance Professional or Certified Records Manager within 24 months of appointment to the position.
• A minimum of four (4) years' full-time experience in the Records and Information Management (RIM) field in a directly related environment.
• Experience managing and responding to requests for access and privacy information under the Freedom of Information and Protection of Privacy Act (FIPPA).
• Experience delivering RIM solutions through the design and application of processes and technology and implementing solutions based on best RIM practices.
• Experience with defining and using relevant metrics.
• Experience providing strategic advice to leaders on complex topics and sensitive issues.
• Experienced leader with demonstrated abilities to lead projects and initiatives related to RIM activities.
• Experience and proficiency using the Microsoft Office Suite products, and other software applications.
• Well-developed knowledge of Corporate RIM programs, internal processes and systems.
• In-depth knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA), the Personal Health Information Act (PHIA) and other relevant legislation, policies and by-laws.
• Excellent verbal communication skills with the ability to communicate effectively with diverse stakeholders having multiple interests.
• Excellent written communication skills with the ability to write exact and detailed technical reports on a broad range of subject matters.
• Strong time management and organizational skills, with the ability to quickly change focus from one activity to another under stressful conditions and still meet frequent, multiple, and conflicting deadlines.
• Excellent interpersonal skills with the ability to establish and maintain effective working relationships at all levels of the civic service and the public with the ability to work as a member of a team.
• Ability to identify and resolve problems effectively.
• Ability to interpret legislation, policies and by laws and work within a defined policy framework.
• Ability to make sound analyses and to deal effectively with considerable administrative detail.
• Ability to handle confidential information discreetly, with care and to exercise the utmost discretion in providing information to others.
• Ability to use considerable initiative, independent discretion, and judgment in a deadline driven, fast paced environment.

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the Employer will be required from the successful candidate, at their expense.
• Must possess and maintain a valid Manitoba Class 5 Full Driver's License (or provincial equivalent), satisfactory to the employer.

How To Apply
APPLY ONLINE
, including all documentation listed below by
January 23, 2026:

• Applicants must submit a current resume and cover letter, clearly indicating how they meet the qualifications of the position.
• Please attach copies of any completed post-secondary education as part of the application submission. Applicants submitting foreign credentials require an official academic assessment report issues by a recognized Canadian assessment service.

Notes
Online applications can be submitted at . For instructions on how to apply and how to attach required documents, please refer to our FAQ's or contact 311.

**Hours of Work: 8:30 am - 4:30 pm; Monday to Friday

Employee Group: WAPSO

Contact Person: Natalie Durocher

Position Reports to: Assistant Chief Research & Data Intelligence
Contact Email:

We value diversity in our workplace. Indigenous peoples, women, racialized peoples, persons with disabilities, 2SLGBTQ+ peoples and Newcomers are encouraged to self-declare.
Only candidates selected for interviews will be contacted.**