Facilities and Parks Supervisor

4 days ago

Hay River, Canada Town of Hay River Full time
About Hay River:
Hay River, known as the "Hub of the North," is a vibrant community of about 3,200 people nestled on the south shore of Great Slave Lake in Canada's Northwest Territories. Surrounded by boreal forests, pristine beaches, and powerful waterfalls like Alexandra Falls - you'll find a year-round outdoor paradise. In summer, residents enjoy sandy shores, northern lights, boating, and world-class fishing; in winter, there is snowshoe along the river, ice-fish, and dogsledding under vivid auroras.

JOB SUMMARY: The Facilities and Parks Supervisor is responsible for the maintenance, upkeep, safety and appearance of Town of Hay River community recreation infrastructure and assets, recreation areas and grounds. This includes a shared responsibility with Public Works for working to keep recreation and other municipal facilities clean, safe and secure.
The position of Facilities and Parks Supervisor reports directly to Director of Recreation and Community Services and supervises all recreation facility maintenance staff. In addition to working in partnership with the Public Works  on asset maintenance, the position also has responsibility for staffing decisions; customer service function, administration, purchasing; janitorial & facility maintenance, capital project and maintenance plan budgeting, budget prep and implementation, and implementation of maintenance program needs.

DUTIES & RESPONSIBILITIES: Provides building supervision and facilities maintenance overall for recreation infrastructure and assets, directly and through the staff this position supervises. This includes but is not limited to:
  • Reviews all machinery trends, adjusts as necessary.
  • Repairs mechanical systems as required.
  • Monitors building maintenance requirements.
  • Assists in the maintenance of all recreation department assets.
  • Signs off on machinery as required by OHS law.
  • Records and catalogues all maintenance activities.
  • Identifies maintenance problems.
  • Performs emergency repairs.
  • Follows up on work requests.
  • Follows established preventive maintenance repairs.
  • Performs safety and security checks of facilities on a daily basis.
  • Oversees ice making and ensures seasonal maintenance is upheld.

Coordinates asset and infrastructure upkeep and maintenance for all Town assets with Public Works department staff, and ensures preventative maintenance through a planned, proactive approach. This includes but is not limited to:
  • Partnering with Public Works to develop and maintain the preventative maintenance system for the Town.
  • Monitoring and implementing the system.
  • Coordinating resources to accomplish required asset/infrastructure maintenance for the Town.

Undertakes administrative oversight and coordination for the community services facility maintenance responsibilities. This includes but is not limited to:
  • Purchasing, coding & correlating invoices & purchase orders.
  • Verification of invoices.
  • Arrange maintenance purchases as required.
  • Liaise with Public Works lead staff to coordinate work.
  • Develop & coordinate department operations including maintenance projects.

Supervises and supports staff positions. This includes but is not limited to:
  • Supervise the work and activities of 5 full-time staff and up to 10 part-time staff as required and verification of timesheets.
  • Undertake employee performance management, including annual goal setting/work-planning, annual performance appraisals, discipline as required in conjunction with Human Resources.
  • Provide regular feedback to subordinates as part of ongoing performance management of staff.
  • Ensure staff oversight in accordance with the Town of Hay River Collective Agreement.
  • Supervise facility during the day, respond to public inquiries, requests as required; and 
  • Coordinate work with Public Works to deploy staff resources as needed on priority/required asset and infrastructure maintenance needs.

Ensure the safety and well-being of staff. This includes but is not limited to:
  • Monitor best safety practices in facilities maintenance management including preparing all required reports, confined entry and incident reports.
  • Coordinate with the lead on staff safety training within the Town of Hay River to ensure that staff are adequately and appropriately trained.
  • Build a strong safety culture by supporting staff to work safely and within their areas of skill and expertise.
  • Perform other related duties as required.

KNOWLEDGE and SKILLS:   The following knowledge and skills are required for an individual to be able to perform the duties of this position: 
Education and Experience:
  • Completion of Journeyman certification in one or more of the following disciplines: electrical, plumbing, gas fitting, HVAC, or refrigeration, or equivalent. Boiler inspection certification would be considered an asset.
  • A minimum of five years' experience in facility management is preferred.

Job Knowledge Requirements:
  • Basic knowledge of preventative maintenance and operation of recreation facilities.
  • Knowledge of maintenance of plumbing and heating systems including boiler inspection and repair.
  • Knowledge of ice-making and maintenance procedures.
  • Knowledge of emergency procedures, safety requirements, WHMIS, First Aid and CPR.
  • An understanding of relevant policies, procedures and rules.

Technical Skills & Abilities:
  • Proficiency in operating ice-making and maintenance equipment.
  • Proficiency in the use of small hand tools and related equipment.
  • Mechanical skills.

Interpersonal Skills:
  • Supervisory skills.
  • Effective verbal and listening communication skills.
  • Analytical and problem-solving skills.
  • Decision-making skills.
  • Stress management skills.
  • Time management skills.

POSITIONS SUPERVISED:
  • Senior Facility Maintainer.
  • Facilities Maintainer.
  • Summer Youth Workers.

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