Receptionist/typist

**JOB SUMMARY**

The Receptionist/Typist will provide an array of administrative duties to support the designated branch office with the potential to support other branches as required. Duties include, dictation, general clerical and administrative work, scanning and projects as assigned.

**PRINCIPAL DUTIES & RESPONSIBILITIES**
- Transcribing dictation, attaching enclosures on outgoing correspondence or reports; file management - schedule of loss tabulation, itemizing/recording/documenting receipts to correspond to schedule of loss, and uploading documents to Claims management system
- Opens and assigns new loss assignments, when required
- Create and modify documents in Microsoft Word, Excel spread sheets, including time tracking, file notes
- Opens and date stamps all incoming mail and couriers
- Scans mail to the file when the file number is noted on the correspondence. If number is not indicated, search the system by name to obtain correct file number, note the number on correspondence and scan. If unable to locate a file number, investigate further with adjusters to determine the correct file. Place scanned documents in adjuster's work bins
- report status management
- Process all outgoing mail and couriers; maintain an ICS log book
- Maintains an adequate inventory of office supplies for Branch use, ordering as necessary with approval
- Setup and coordinate appointments for adjusters, meetings and conferences as required
- Where required, acts as receptionist, answers phones during normal business hours,
- Provides back-up support for other offices during lunch hours, vacations, or other authorized absences, as required
- Additional duties as assigned

**QUALIFICATIONS** **A minimum of 3+ years administrative experience, proficient dicta typist**
- Excellent computer skills and working knowledge of Microsoft Office, Word, Excel
- Good verbal and written communication skills
- Excellent organizational and time management skills
- Experience in the insurance industry a definite asset

**Salary**: From $40,000.00 per year

**Benefits**:

- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have transcription experience?

**Experience**:

- Receptionist/Typist: 3 years (preferred)