Program Assistant, Construction Management Degree

BCIT’s
- **School of Construction and the Environment **is seeking a
- **temporary, full-time Program Assistant **in the
- ** Construction Management Degree** program. The Program Administrator is responsible for the administration and operational activities required to ensure successful enrolment and high quality delivery of the Bachelor of Technology in Construction Management program, the Associate Certificate in Site Management program and the Construction Academic Bridging Program. Responsibilities are performed with minimum supervision and under tight deadlines. Specific duties of this position include managing the logistics of courses, programs and curriculum that encompasses much of the internal administration and both internal and external coordination of the program. The Program Administrator’s responsibilities range from initial student contact, troubleshooting, assistance with financial aid, scheduling, enrolling and counselling to tracking of all student information and marks of completed courses, while working with all other BCIT departments which require input for the successful graduation of the individual. Delivery of the courses require contacting instructors as part of the scheduling and course offering procedure, creation of schedules in coordination with the Program Head, creating the offerings of the courses with in the Banner system, creating flyer publications, arranging ancillary services and classroom allocations, developing and maintaining a financial tracking system, creating teaching and course development contracts, advising instructors and coordinating activities with industry, agencies, contractors and BCIT service departments. Other duties include providing support to the program head and instructors with course development, the marketing of the program and supplying financial and enrolment reports to the Program Head and Associate Dean upon request. This position reports to the assigned Associate Dean of Construction and works directly with appropriate Managers, Program Heads, Program Assistants and Coordinators.**Duties & Responsibilities**

**DUTIES**
**&**
**RESPONSIBILITITIES***:

- Administers and coordinates the scheduling, and delivery of the part-time and full time offerings of the Construction Management Degree Program, part-time Associate Certificate in Site Management Program and the part-time Construction Academic Bridging Program.
- Collaborates as an essential team member within a matrix structure that includes Program Heads/Coordinators, faculty, managers and Program Assistants within and across school boundaries.
- Advises and provides information to both student and industry customers about the programs, will orient, coordinate and resolve problems.
- Supports, coordinates and develops forms, documentation, contracts, Letters of Agreement, schedules, mail-outs, reports, student and instructor orientation packages, marketing documents and supplies and certificates.
- Administers the complex logistics of courses offered in a variety of formats for Part-Time studies.
- Initiates and processes sensitive financial information, including all instructional and developmental contract documents and invoices, cross charges, purchase requisitions, student fees and accounts payable transactions.
- Maintains up-to-date comprehensive knowledge of BCIT’S program, policies, procedures and process systems.
- Compiles, prepares and distributes marketing materials for Part-Time studies. Publications include Part-Time Studies flyer, program flyers, program brochures, newsletters and announcements.
- Provides orientation assistance to faculty and students.
- Functions as a liaison with Associate Deans, Coordinators, Faculty, Support Staff, Students and the Advisory Committee.
- Based on a through knowledge of program requirements and courses primarily listed in the PTS flyer, provides course/program advising and recruitment information to prospective students; refers students to information resources, appropriate agencies, counseling, financial aid, or faculty referrals as required.
- Organize and prioritize tasks, exercises considerable initiative and creativity on an on-going basis to ensure objectives, deadlines and client needs are accomplished.
Undertakes related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS***:
**Definition**:
The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.
- **Education**:

- Requires the equivalent of full secondary school plus additional specialized training of up to 1 year duration, i.e. full administrative program, BCIT certificate program.

**Experience**:

- Requires two years experience plus up to two years’ practica