Finance Assistant

ACCESS, the place to start building your future today. ACCESS delivers a unique and diverse assortment of labour market services and support frameworks, including education, training, employment advising, and financial assistance to members of the urban Aboriginal Indigenous community. Our mission is to increase Indigenous participation in the labour market. We develop strong partnerships with organizations and employers, understanding their employment needs and matching them to the needs of our trained and supported Aboriginal clients, ensuring a successful outcome for both parties

Reporting to the Director of Finance, the Finance Assistant performs a variety of accounting functions to process and maintain accurate computerized and manual records for ACCESS expenditures covering operations, staff, and clients according to established procedures and within set timelines.

**Finance and Accounts Payable**
- Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements on electronic and manual systems.
- Setup client files and process client reimbursements and payments covering items including tuition, books, bus passes, living allowances, work clothing, bonuses, etc. according to pre-authorized client account details.
- Receive requests, order, record, and distribute office supplies and compass tickets for all departments.
- Obtain an amendment from counsellors when a clients’ file has insufficient funds - to cover the amount owing.
- Issue purchase orders upon receipt of authorized requests.
- Review, record, and process timesheets. Maintain accurate details and absences on payroll timesheets, obtain authorized signatures and submit through electronic payroll system. Distribute payroll stubs to all offices.
- Prepare annual T4A and T4E client tax reporting.

**Finance Administration**
- Work collaboratively with all departments to source, provide and maintain up-to-date information of programs and client items to provide effective finance support services.
- Respond to questions from vendors, service providers, client, and auditors by reviewing data or sourcing required information from others.
- Set-up and maintain current electronic and paper personnel and finance files.
- Maintain orderly and accurate and accessible storage according to established regulations.
- Perform related administrative duties such as word processing, maintaining filing and record systems, faxing and photocopying.
- Provide coverage during reception absences by answering the phone, greeting visitors, and distributing mail.
- Perform other duties as required.

**Education and Experience**

Completion of bookkeeping courses, plus two years’ experience in finance and administration including accounts payable. Knowledge of Indigenous culture.

**Knowledge, Skills, and Abilities**
- Sound understanding of basic accounting principles and accounts payable processes
- Sound competency in MS Office: Outlook, Word, Excel and ACCPAC
- Exceptional attention to detail and problem solving
- Excellent verbal and written communication skills
- Strong attention to detail
- Great interpersonal skills - listening, collaborating, and providing excellent support services in alignment with ACCESS' Values
- Ability to multi-task and excellent time management skills
- Ability to work well in a team environment and with mínimal supervision
- Ability and positive willingness to adapt to new procedures and processes
- Solid integrity and respect for confidentiality
- Strong ability to learn and adhere to established finance policies and practices
- Flexibility and willingness to perform a variety of support tasks
- Respond to customer inquiries, maintain good customer relations, and solve problems.

**Salary**: From $23.00 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location