Records & Access Analyst

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The Records and Access Analyst (Analyst) is a full-time position reporting to the Records and Information Officer. The purpose of this position is to support the Records and Information in supporting the University’s Records and Information Management (RIM) program and assist the Access and Privacy Coordinator with Access to Information Requests. This position requires strong oral and written communication skills. The position is responsible for maintaining professional, cooperative relationships with all individuals involved in the access to information process
- both records creators and requestors. The position involves working with sensitive information, and a high degree of confidentiality is required.

**The qualifications and experience we’re looking for**:

- Bachelor's degree required.
- A minimum of two years' experience working within an office environment required.
- Experience in dealing effectively and diplomatically with senior members of an organization and the public, and ability to foster harmonious working relationships with other staff, both academic and support, is required.
- An acceptable equivalent combination of education and experience may be considered.
- Extensive computer experience on a variety of operating systems and software, including M365, a variety of Content Management Systems required.
- Strong research and analytical skills required.
- Communications and interpersonal skills required. Organizational skills required.
- Strong attention to detail is required.
- Time-management skills required.
- Document management skills required.
- Ability to research, conduct analysis and summarize reports required.
- Ability to think analytically, anticipate and resolve problems, exercise sound judgment and carry out duties with tact and diplomacy in a confidential environment required.
- Ability to work independently and undertake work as directed is required.
- Self-motivated and proficient in multi-tasking to meet competing deadlines is required.
- Ability to keep sensitive matters confidential is required.
- Technical Abilities, including:

- Ability to help the office stay current and adopt effective new technologies is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
- Experience or interest in working with a University or other educational institution.
- Familiarity with The University of Manitoba.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: August 31, 2024**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Job Types**: Full-time, Permanent

Pay: $45,591.48-$63,828.07 per year

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-09-16