Taxation Clerk

2025-40

**TAXATION CLERK**
**(1 VACANCY)**

**Reporting to**: Deputy Treasurer
**Department**: Administrative Services
**Classification**: PERMANENT Full Time; Unionized
**Salary Range**:**$28.21 to $31.72 / hour as per Schedule “A”
**Hours of Work**:**As per CA.
**Starting Date**: As soon as possible
**Application Deadline**:**No later than **4:00 p.m. May 30, 2025**

**Why City of Woodstock?**
Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 45,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.
When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:

- Join a growing and dynamic organization offering rewarding careers,
- Competitive Wages,
- Option to join a Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
- Training opportunities to support you in this role,
- And a great working environment for individuals committed to making a difference, just to name a few.

**Duties and Responsibilities**:

- Provides support to the Taxation Coordinator including:

- Assistance with the interim, final and supplementary/omitted tax billings including assessment imports, assessment change batches and balancing tax levies.
- Preparation of taxation arrears notices several times per year, including required updates to report writer form, reconciling notices to trial balance, notice generation and follow up on discrepancies
- Assistance with semi-annual notifications related to pre-authorized payment programs, ensuring mailings match enrollment, mailing of monthly pre-authorized receipts
- Assistance with tax adjustments including Minutes of Settlement and Tax Applications
- Assistance with preparation of various payment in lieu of taxation billings
- Assistance with charitable tax rebate calculations
- Assistance with tax adjustment batches and returned payments
- Assistance with annual residential tenancy notifications
- Assistance with ownership changes, internet payment processing and preparation of tax certificates during vacations and other short term absences
- Assistance with daily tax balancing spreadsheet, month end balancing and penalty calculations during vacations and other short term absences

2. Provides administrative support in the Tax Division including:

- Downloading of periodic reports for use by the Taxation Coordinator and other staff
- Correspondence with taxpayers related to various tax incentive programs
- Reconciliation of building permit information with supplementary/omitted assessment rolls
- Follow up related to demolition permits
- Assists the Taxation Coordinator with processing of Severance/Consolidation information forms
- Tracking of additions to roll and reconciling with general ledger for items such as weeds, water and preparation of remittance requests as funds are collected
- Maintenance of tax registration files and communications with third party service provider
- Maintenance of E-send records
- Preparation of fee for service documents as per the user fee by-law

3. Provides customer service in the Treasury Department including:

- Assistance with counter duties including receiving all types of payments for the City during vacations and other short term absences

4. Other
- Preparation of weekly transit/parking coin deposit
- Performs other duties as assigned from time to time

**Qualifications**:

- Successful completion of a 2 or 3 year post-secondary diploma in accounting/business
- Successful completion of the Municipal Tax Administration Program (3 units)
- Minimum of two years of related experience in an accounting environment
- Demonstrated knowledge of accounting principles, practices and procedures
- Knowledge of property taxation, appeals and property assessment legislation, regulations and requirements of the Municipal and Assessment Acts
- Ability to work with a high level of accuracy with frequent interruptions and problem solve as necessary
- Excellent oral and written communication skills
- Experience with current software programs including Microsoft Office and Microsoft Dynam