Grants and Operations Manager

Location:
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S7

About Us

The Weston Family Foundation is a family-led charitable foundation that focuses on creative solutions in the areas of healthy aging and healthy ecosystems with the objective of delivering measurable impacts to the well-being of Canadians. Since its inception more than 60 years ago, the Foundation has provided $520 million in charitable grants and today is one of Canada’s largest private charitable foundations.

**Job Description**:
About the Foundation

At the Weston Family Foundation (formerly The W. Garfield Weston Foundation), more than 60 years of philanthropy has taught us that there’s a relationship between healthy landscapes and healthy people. That’s why we champion world-class health research and innovation with the same passion that we support initiatives to protect and restore biodiversity on our unique landscapes. We take a collaborative approach to philanthropy, working alongside forward-thinking partners to advance Canada and create lasting impacts. We aspire to do more than provide funding, as we enable others to find transformational ways to improve the well-being of Canadians.

At the Weston Family Foundation, we are invested in the well-being of
_all_ Canadians. Our national identity encompasses a wide range of perspectives, ideas, and experiences. We aspire to develop and celebrate these differences in our working strategies and overall philosophy. We strive to take a mindful, deliberate approach, and to adopt policies and practices that advance and value diversity, equity, inclusion, and belonging within the foundation, our operations, and our extended community. This approach is always evolving, it includes dedicating time and resources towards equitable hiring and communications, and cultivating a safe, welcoming, and accessible work environment. Our firm belief is that by taking this outlook, we will increase the beneficial impact of our philanthropy.

The Role

The Foundation’s Grants and Operations Manager (13 month contract) reports to the Director of Operations and works closely with this individual and the Operations Manager to ensure that the Administrative and Grant-Management needs of the Foundation are being met. The Grants and Operations Manager will oversee a team of two to ensure:

- Effective administrative and office support is available to efficiently facilitate work across the Foundation, including that of the Board of Directors, as appropriate.
- The Foundation’s discretionary grant portfolios are responsibly managed, with updates provided to Directors and Grantees at regular junctures.
- Support for the Foundation’s commitment to Diversity, Equity and Inclusion (DEI), and training.

The actual duties and responsibilities, position, title and reporting relationship of the Grants and Operations Manager may be changed by the Foundation from time to time to meet its evolving business needs.

Key Responsibilities

Operations
- Ensure the Foundation office is appropriately supplied.
- Oversee the payment processes for donations and expenses.
- Act as the Foundation contact for Wittington IT; coordinate relevant resources for team members, troubleshoot technology concerns, organize mandatory trainings, provide feedback, and ensure clear communication between parties.
- Manage special operations projects, for example database transitions.
- Support the Foundation’s activities and training related to diversity, equity and inclusion.

Grants Management
- Manage the Executive Grant portfolio ensuring Board, grantees and team members are updated as required.
- Manage the Education Grant portfolio.
- Oversee the Director Grant portfolio.
- Manage workflows for portfolios to ensure proper processes are in place and followed, including grantee communications, Director engagement and tracking in SmartSimple, the Foundation’s database.
- Conduct due diligence on funding requests and prepare approval request materials for necessary Board review.
- Provide necessary reports and analysis on portfolio activity and forecast as related to impact and budget.
- Work in collaboration with the Operations Manager to ensure payments are processed in accordance with established processes.
- Other projects as required.

LI-hybrid

Contract Type:
Durée déterminée

Number of Openings:
1

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