Sales Administrator

**Sales Administration**

**About Us**: Onyx-Fire Protection Services Inc., a leader in the Canadian fire protection service industry, is expanding and seeking a dedicated Sales Coordinator to support our sales, projects and account management teams. We pride ourselves on delivering exceptional preventative maintenance and project services to safeguard our clients’ people and properties.

**Responsibilities**:

- Provide administrative support for all sales and account management processes.
- Prepare proposals, reports, and ad hoc documents.
- Collaborate with sales representatives and account managers to provide administrative assistance.
- Liaise with Accounting, Estimating, and Operations teams.
- Utilize proprietary business software for processing and document management (training provided).

**Additional Responsibilities**:

- Accurately set up accounts.
- Ensure accuracy in quotes and orders.
- Set up project billing types (progress, advance, completion).
- Manage parts cost sheets, including tracking parts, purchase orders (POs), and costs.
- Complete work order auditing.
- Resolve credit issues.
- Process invoices.
- Issue POs to vendors.
- Collect and submit expenses and receipts.

**Qualifications**:

- High school diploma or equivalent.
- Intermediate to advanced proficiency in MS Office products.
- Excellent verbal and written communication skills.
- Strong typing and data entry skills.
- Proven team player with the ability to thrive in a fast-paced environment.
- Strong understanding and commitment to confidentiality requirements.
- Exceptional attention to detail and organizational skills.
- Positive, solutions-oriented attitude.

**What We Offer**:

- Competitive compensation package.
- Comprehensive benefits.
- Unlimited opportunities for advancement.

**Join Us**: Our high-performance culture fosters growth and development, offering opportunities to take on more responsibility and be part of a team with shared goals. We are committed to advancing our company by taking care of our clients and making a difference in their property operations and life safety requirements.

**Job Types**: Full-time, Permanent

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Springfield, MB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: In person