Research Coordinator

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 3

Job Title

Research Coordinator

Department

VGH Research Group Support Division of Cardiology | Department of Medicine | Faculty of Medicine

Compensation Range

$4,567.04 - $5,385.67 CAD Monthly

Posting End Date

October 5, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

September 14, 2026

Job Summary
The Cardiology Research Coordinator is to support the activities related to the clinical research conducted by the research group based on complex technical tasks demonstrated by formal training and experience. This is a 1.0 FTE position.

Organizational Status

This position works within UBC Centre for Cardiovascular Innovation independently under the supervision of Director of Research, Principal Investigators within the Division of Cardiology and Research Manager. Collaborates with researchers, coordinators, and hospital staff to ensure that study-related tasks are completed.

Work Performed
- Maintains patient confidentiality.
- Plans and performs experiments, utilizing complex procedures or techniques; troubleshoots problems; collects, records, analyses and interprets experiment results.
- Assists in the planning, organizing and delivery of multiple concurrent clinical trials in accordance with study requirements and Good Clinical Practice (GCP). This includes assisting with: implementing study protocols; assisting in ethics submissions (renewals and amendments) and communicating and coordinating clinical trial activity with nursing staff, research team and representatives on PI's behalf.
- Participates in developing and evaluating strategies to meet the clinical trial goals and objectives, overseeing project progress and ensuring enrolment expectations are met.
- Implements recruitment strategies; coordinates and conducts patient recruitment into suitable studies.
- Develops tools to aid in protocol implementation including creating source documents and checklists, and designing case report forms and test worksheets.
- Collects patient blood samples via venipuncture, processing and shipping samples as required.
- Performs tests relevant to training such as ECG, stress test, Holter and blood pressure.
- Assists senior level staff with the design of experiments and/or development of new techniques for laboratories or facilities and trains back-up study coordinator for vacation relief.
- Carries out research functions including checking and verifying patient history and medication use; obtaining records from patients' family physician, hospital or laboratory as required.
- Ensures appropriate notification to family physicians and/or specialists of patient's participation and of any change in patient's condition or abnormal test results and action taken by PI.
- Collects and enters research data into paper and electronic Case Report Form programs.
- Reviews data results and consult PI accordingly
- Resolves any data related queries.
- Assists in identifying and submitting to local Research Ethics Board (REB)
- Informs investigator and sponsor of any Serious Adverse Events to patients during the trial.
- Obtains appropriate related data and follow up on Serious Adverse Events.
- Acts as a key liaison with Principal Investigator (PI) and sponsors.
- Manages study supplies, maintains inventory and is accountable to the PI, sponsor and federal regulatory bodies as per Good Clinical Practice guidelines.
- Conducts the close out of the study ensuring proper storage according to regulatory requirements
- Meets deadlines for study milestones.
- Maintains calibration records of study equipment and if needed schedules servicing and re-calibration of equipment.

Consequence of Error/Judgement

1) Personal: maintaining professional behavior and respect for patients and staff

2) Local: the UBC Clinical Research Ethics Board

3) Provincial: BC Privacy Act

4) Federal: Health Canada, International Conference on Harmonization, Tri-Council Policy Statement, Good Clinical Practice

5) International: US Food & Drug Administration

Supervision Received
The Research Coordinator works under minimum supervision and collaborates with Research staff, reporting to the Research Manager, Investigators, and Director.

Supervision Given
The Research Coordinator provides supervision to students when appropriate; acts as a resource with hospital staff, patients and colleagues; and manages the conduct of patient progress and follow-up.

Minimum Qualifications

Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to