Project Administrator

3 days ago

Acheson, Canada Inline Group Inc. Full time

We have an immediate opportunity for a Project Administrator (seasonal term). This position is based in our Acheson office. In this role, you will have the opportunity to work with an exceptional management team within a supportive and collaborative company culture. Come join our team and experience the difference. In this role, the individual will ensure the timely delivery and receipt of project LEMs to account for field services, invoicing of projects through AIMSIO, and assisting with project setup upon award. They will bring a positive attitude with a structured approach, logical reasoning, and will possess an exceedingly high attention to detail.

**Accountabilities**
- Project Support and Safety Tracking
- LEMs
- Invoices and Budget Tracking
- Equipment and Fleet Management
- Logistics Planning

**Responsibilities**
- Actively going through timesheet information and generating daily LEMs for client timeline submittals.
- Following through with client contacts on daily, weekly and month end LEM signage.
- Prepare and submit monthly invoices.
- Maintaining positive communication with client representatives.
- Work alongside and regularly communicates with project managers, project supervisors and field teams, helping achieve project success.
- Assist the PM in safety statistics and field documentation signoffs.
- Assist the PMs, Equipment Coordinator and field team in scheduling fleet maintenance and equipment calibrations.
- Assist the Project Managers and Field Supervisors with any other general project administrative requirements.
- Tracking of project budgets and requesting PO/ contract amendments.
- Coordinating employee mobilization to job sites, including booking camp accommodations and arranging flights.

**Skills & Competencies**
- 2-3 years of experience as a Project Administrator or Project Coordinator is required.
- Proficiency in LEM (Labour, Equipment, and Materials) and invoicing processes.
- Experience with Aimsio software is an asset.
- Proven experience in budget tracking.
- Familiarity with contract management.
- Background in Civil Engineering or Construction is considered an asset.
- Strong organizational skills.
- Excellent communication abilities.
- Knowledge of file management, transcription, and general administrative procedures.
- Ability to meet tight deadlines.

**Why work with us?**
- _High potential for growth_ - we are growing and will have many options for supervisory and leadership positions.
- _We invest in our people_ - we believe in investing in our people to help them grow and become the best version of themselves.
- _Your voice will always be heard_ - we do not believe in top-down management. We value everyone's opinion.
- We hire people who share our values - **Productive** and **Hardworking**, **Personable**, **Professional**, **Humble** and **Adaptable**.

**Inline Perks**:

- Medical, dental, and vision coverage
- RRSP matching program
- Personal Days
- Work from home days
- Fun office events
- Career Learning and Development

INDLP2025

**Job Types**: Full-time, Seasonal

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Work Location: In person

  • Project Assistant

    2 weeks ago

    Acheson, Canada ROHL Global Full time

    We are actively seeking an organized, energetic and experienced **_Project Assistant _**to join our growing team in Acheson Alberta! Working as a part of the PMO under the direction of the Sr. Program Manager, the Project Assistant will report to various ROHL Site Project Managers by supporting and/or overseeing administrative tasks such as ensuring...

  • Maintenance Administrator

    2 weeks ago

    Acheson, Canada Morgan Construction & Environmental Ltd. Full time

    Morgan Construction and Environmental Ltd. is an earthworks and environmental group who continues to grow in projects, scope, and in our people. With four main offices in Edmonton, Acheson, Calgary, and Fort McMurray; projects throughout Canada; and hundreds of pieces of heavy equipment; Morgan continuously seeks to add top talent to our team. Based in our...

  • Project Coordinator

    19 hours ago

    Acheson, Canada Jen-Col Construction Ltd. Full time

    The **Project Coordinator (PC)** is responsible for assisting the Project Manager (PM) with all aspects of the construction project, from initiation through to closeout. They perform general administrative and recordkeeping functions including the review and distribution of project documentation to both internal and external partners as directed. In...

  • Project Manager

    2 weeks ago

    Acheson, Canada Northgate Industries Ltd. Full time

    **KEY RESPONSIBILITIES AND FUNCTIONS**: - Work closely with project team to ensure successful project execution and completion. - Initiate and coordinate initial kick off meeting for new projects with relevant stakeholders. - Complete new project set up and track all documentation, payments, prepare/execute change orders - Attend all regular meetings,...

  • Administrative Receptionist

    2 weeks ago

    Acheson, Canada Q-Line Trucking Full time

    **Q-Line Trucking is a National carrier that provides transportation services throughout Canada and the USA. With expertise and capability, we provide specialized transportation solutions for major projects and industry sector leaders. Guided by our founding principles of hard work and honesty, we are dedicated to upholding the integrity of our services and...

  • Customer Service Representative

    1 week ago

    Acheson, Canada Q-Line Trucking Full time

    Q-Line Trucking is a National carrier that provides transportation services throughout Canada and the USA. With expertise and capability, we provide specialized transportation solutions for major projects and industry sector leaders. Guided by our founding principles of hard work and honesty, we are dedicated to upholding the integrity of our services and...

  • Sales Administrative Assistant

    6 days ago

    Acheson, Canada Powell Full time

    As a top player in Switchgear and E-house Manufacturing, a career with us will challenge you to solve some very tough problems. You will be rewarded with growth, personal development & industry expertise. At Powell, we appreciate our employees by providing a comprehensive salary package, RRSP matching, extensive benefits and job training all within a...

  • Project Manager, Energy

    2 days ago

    Acheson, Alberta, Canada ROHL Global Networks Inc. Full time

    Who We AreROHL Global Networks Inc. is a diversified infrastructure company based in Western Canada, with expanding operations across North America. Originally established as a leading provider of telecommunications and utility infrastructure design and construction, ROHL has strategically grown into real estate development and management, solar energy...

  • Reception/administrative Assistant

    4 days ago

    Acheson, Canada SDI Group Full time

    Are you a talented, motivated individual who thrives in an environment powered by entrepreneurial spirit and an inspired vision for the future through innovation? If so, we want you on our team now! **Who we are**: The SDI Group is a Health and Safety consulting firm, offering specialized services in partnership with our clients to find solutions that meet...

  • Service Administrator

    1 week ago

    Acheson, Alberta, Canada Primoris Services Corporation Full time

    Company ProfilePrimoris Services Corporation is an infrastructure contractor serving major firms in the oil, gas, power, renewables, petrochemical, and heavy oil industries, with services covering tailings and hydro-transport pipeline construction and maintenance, storage tank construction and maintenance, industrial facilities multi-discipline construction...